Administrative Support Assistant

Aston Carter • Carol Stream, IL • 22h ago

Job Title: Administrative Support AssistantJob Description

We are seeking an Administrative Support Assistant to provide essential data management services during an ongoing automation process. The role involves transferring data from our system to the customer system, including part numbers, SKUs, order numbers, serial numbers, and hardware details. You will use Excel daily for basic spreadsheet tasks such as filtering and sorting. The position requires a high attention to detail and effective communication with customers via email.

Responsibilities

Transfer data and information from our system to the customer's system.

Handle data including part numbers, SKUs, order numbers, serial numbers, and hardware details.

Utilize Excel daily for spreadsheet tasks such as filtering and sorting.

Communicate with customers via email with a high attention to detail.

Enter, review, and upload documents.

Sort through paperwork and perform data entry.

Possibly provide reporting based on data entry.

Essential Skills

3+ years of administrative and/or data entry experience.

Proficiency in computer applications such as Word, Outlook, and Excel.

Experience in documentation review and administrative support.

Additional Skills & Qualifications

Experience with D365 system and Service Now.

Skills in scanning, typing, filing, and uploading.

Independent worker with a positive and bubbly personality.

Detail-oriented and able to work collaboratively.

Work Environment

The role is based in an office setting with an attached warehouse, accommodating over 500 employees across two adjacent buildings. You will work onsite five days a week, Monday through Friday, from 8 AM to 5 PM. The workplace is currently undergoing renovations but offers a collaborative team environment with regular onsite celebrations of milestones. There is strong potential for the position to become permanent based on performance, with direct reporting to the VP. COVID precautions are in place, including social distancing, shields, face masks, hand sanitizers, and regular cleaning of the facility.

Pay and Benefits

The pay range for this position is $23.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Carol Stream,IL.

Application Deadline

This position is anticipated to close on Jul 16, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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