Summary About the Position: As an Administrative Support Assistant for the Mat Sinking Unit, you will organize and accomplish all clerical and administrative functions support of a large river revetment unit. NOTE: The duty location of this position is wherever the Mat Sinking Unit is located. NOTE: Incumbent will live on the quarter boat during Revetment season, approximately 50% of the time. NOTE: This position is being advertised internally under announcement number CERG258723754479. Responsibilities Independently carry out the day to day administrative work of the office. Prepare data required for fiscal year operating budget to include salaries, travel and all direct and indirect costs for the various elements. Serves as a primary point of contact (POC) for matters related to the automated financial management system (CEFMS). Answer telephone calls and greet visitors to the office, screen caller/visitor ascertaining name, affiliation, and purpose of call/visit. Receive/process correspondence and documents transmitted through the office of the Division or District Support Team Chief for review, approval and/or signature. Prepare detailed itinerary for official travel (inspection trips, conferences, appointments) of the Division or District. Serve as the point of contact (POC) for preparing and coordinating requests for personnel actions. Maintain property and supply, operating budget, incentive awards, training, travel, timekeeping, suspense files, records management, personnel actions, preparing correspondences, etc. Requirements Conditions of Employment Qualifications Who May Apply: US Citizens In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized Experience: One year of specialized experience which includes, (1) procuring supplies, equipment, and/or materials for an office/organization; (2) performing tasks concerned with purchases, incentive awards, training, travel, timekeeping, records management, and correspondence; (3) communication skills to interact with supervisors and other staff; and (4) requesting personnel actions. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06). OR Education: One full year of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position. (Note: You must attach a copy of your transcripts.) OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) by 18. Add the two percentages.(Note: You must attach a copy of your transcripts.) Education FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications. Additional Information Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration. You will be required to provide proof of U.S. Citizenship. One year trial/probationary period may be required. Direct Deposit of Pay is required. Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees. If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet. This is a 51-Human Capital & Resource Management Career Field position. Salary includes applicable locality pay or Local Market Supplement. Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest. The duty location of this position is wherever the Mat Sinking Unit is located. This position is Non-Exempt from the Fair Labor Standards Act. Nepotism: Under the provisions of 5 USC 3110, an individual may not be appointed into a position if the position is under the supervisory chain of command of a relative. This position is covered by the AFGE bargaining unit. This announcement may be used to fill like vacancies for three months after the closing date. All qualification requirements must be met within 30 days of the closing date of this announcement. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: https://help.usastaffing.gov/Apply/index.php?title=Reasonable\Accommodations\for\USA\Hire
