Administrative Program Specialist A
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Administrative Program Specialist A
Salary
$3,127.00 - $6,136.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
CRT-2025-209902-PW
Department
Culture Rec & Tourism-State Museum
Opening Date
07/02/2025
Closing Date
7/15/2025 11:59 PM Central
Description
Benefits
Questions
About this Job
This is a fulltime position located at theCapitol Park Museum in Baton Rouge, LA.
An ideal candidate should possess the following competencies:
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Managing Resources: The ability to ensure resources, such as time, money, and people are utilized appropriately to result in maximum business value.
Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.
Minimum Qualifications
Three years of experience in administrative services; OR
Six years of full-time work experience in any field; OR
A bachelor's degree.
EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168090) .
Job Duties and Other Information
Job Duties:
Administrative & Event Stewardship - 75%
Performs responsible duties related to the proper operation, coordination, and management of telecommunications, rentals, and rental contracts for Capitol Park Museum. Returns all inquiries in a timely fashion. Serves as Special Events Coordinator. This position is responsible for booking and managing all special events at the museum and all after-hours events.
Establishes, implements, and revises rental program standards and guidelines for vendors and renters. Serves as the museum's liaison with rental clients and at rental events. Greets and conducts tours for prospective clients and guests of the Baton Rouge CYB and the Lt. Governor's Office.
Manages program information by maintaining databases and programs. Ensures information integrity of generated monthly reports, including fiscal responsibility for budgetary reporting. Turns in bullet points of the requested information to the Division Director.
Payment management and tracking through the Museum's Administrative Assistant, Assistant Deputy Secretary, Administrative Coordinator, and Louisiana Museum Foundation.
Ensures program compliance with State regulations for public access according to Louisiana Administrative Code Title 25 Cultural Resources, Part III.
Initiates contracts for building use and collects fees and donations related to events for DCRT and OLG as renters, and their vendors, outside groups, and their vendors for receptions, programs, parties, etc., at the direction of the Division Director.
During after-hours events, as on-site manager/staff supervisor for maintenance, TICs, volunteers, etc. Ensures events are staffed appropriately in conjunction with the Administrative Coordinator 3. Assists event coordinator in New Orleans if necessary.
Coordinates with the Office of Buildings and Grounds for monthly HVAC scheduling of non-gallery space and monthly lawn maintenance scheduling.
Manages event setup and planning with staff for lectures, events, receptions, openings, etc., related to museum-sponsored and museum-partnered Education and Community Programming initiatives and activities.
Remains innovative in creating, planning, and implementing museums events, partnerships, and growing in new markets.
Media & Public Relations - 20%
Complies monthly programming information to send to community calendars and shares them on online community calendars.
Assists in coordinating communications internally and outside the museum.
Provides media representatives with information regarding special events. Facilitates media access when appropriate.
Develops and maintains the Capitol Park Museum's public relations files, including media exposure and printed materials, and complies with monthly tallies to the Division Director.
Attends event promotional seminars to promote the Museum as an event venue.
Joins professional development and networking groups to grow audience and corporation with vendors and colleagues.
May set up non-collection displays, give informal tours and auto-visual presentations.
Identify ads to pursue based on inquiry feedback and trends in the industry.
Other Duties as assigned - 5%
Position-Specific Details:
Appointment Type: Probational. Current classified permanent status employees may be required to take a probational appointment if selected for this position.
Work Schedule: Fulltime; Monday-Friday. May be required to work overtime and travel.
How To Apply:
No Civil Service test scoreis required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply (https://www.governmentjobs.com/careers/louisiana) " link and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
The Office of the Lieutenant Governor and the Department of Culture, Recreation and Tourism are participants in the E-Verify system for identification and employment eligibility purposes.
Louisiana as a State, is a Model Employer for People with Disabilities.
For further information about this vacancy contact:
Pacee Wallace
Department of Culture, Recreation, & Tourism
1051 N. 3rdStreet
Baton Rouge, LA 70802
Phone: 225-342-8202
pwallace@crt.la.gov
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.
1= I have no experience and/or am uncomfortable communicating effectively
2= I have limited experience or require assistance to communicate effectively
3= I can communicate effectively
4= I can communicate effectively and help others improve their communication
02
CE: Explain your rating by providing specific and relevant examples in the box below.
03
MR: Rate your ability to manage resources based on our definition: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.
1= I have no experience and/or am uncomfortable managing resources
2= I have limited experience or require assistance to manage resources
3= I can manage resources
4= I can manage resources and help others improve their ability to manage resources
04
MR: Explain your rating by providing specific and relevant examples in the box below.
05
TCr: Rate your ability to think critically based on our definition: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.
1= I have no experience and/or am uncomfortable thinking critically
2= I have limited experience or require assistance to think critically
3= I can think critically
4= I can think critically and help others improve their ability to think critically
06
TCr: Explain your rating by providing specific and relevant examples in the box below.
Required Question
Employer
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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