Office Assistant - #Staff

Johns Hopkins University • Baltimore, MD • 14h ago

We are seeking an Office Assistant who will provide general clerical and secretarial support to the assigned office/department.

Specific Duties & Responsibilities

Maintain calendar and schedule appointments and meetings.

Complete various request forms for office supplies and equipment.

Assist with preparing correspondence, manuscripts, grants proposals.

Type, edit, format, and proof materials and/or communications.

Support the coordination and execution of special events.

Make routine travel and hotel accommodations.

Maintain paper and electronic files and perform data entry.

Open, sort and screen mail.

Plan, support, and organize various office activities and/or priorities.

Collect documents; scan physical documents into digital formats.

Resolve inquiries and advise on university policies and procedures, as needed.

Greet visitors and customers visiting the office.

Answer telephone, screen callers, relay messages, greet visitors.

Organize and categorize scanned files.

Assist with data entry and file management.

Adhere to established scanning procedures and quality standards.

Perform other related duties as requested.

Technical Qualifications and Specialized Certifications

Some experience with Microsoft Office programs including Outlook, Word, Excel and PowerPoint.

Technical Skills and Expected Level of Proficiency

Calendar Management: Developing

Customer Service: Developing

Data Entry: Developing

Electronic Office Tools: Developing

Event Coordination: Developing

Office Procedures: Developing

Oral and Written Communications: Developing

Record Keeping: Developing

Minimum Qualifications

High School Diploma or graduation equivalent

Six months related experience

Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

Minimal travel required to Baltimore or DC due to events.

Classified Title: Office Assistant

Role/Level/Range: ATO 37.5/02/OC

Starting Salary Range: $15.70 - $20.50 - $25.25 HRLY (Commensurate w/exp.)

Employee group: Casual / On Call

Schedule: 10-35 hrs/wk

FLSA Status: Non-Exempt

Location: Remote

Department name: Political Science

Personnel area: School of Arts & Sciences

The listed salary range represents the minimum and maximum Johns Hopkins University offers for this position, based on a good faith estimate at the time of posting. Actual compensation will vary depending on factors such as location, skills, experience, market conditions, education, and internal equity. Not all candidates will qualify for the highest salary in the range.

Johns Hopkins provides a comprehensive benefits package supporting health, career, and retirement. Learn more: https://hr.jhu.edu/benefits-worklife/.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law

https://www.eeoc.gov/sites/default/files/2023-06/22-088EEOCKnowYourRights6.12ScreenRdr.pdf

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