Administrative Assistant

Adecco US, Inc. • Milwaukee, WI • 9h ago

$18.60hr

So, you're looking for an exciting Administrative Assistant position? Adecco's got one that adds up to a great career opportunity for you. We're recruiting for an Administrative Assistant position with a premier financial service organization in Milwaukee, Wisconsin. The Advanced Markets Operations team supports servicing our universal life insurance products as well as our most sophisticated business markets cases. If you're a motivated professional with an administrative background, it could be the perfect fit. M-F 8-5pm $18.60hr.

Duties:

Provides administrative secretarial support for the division. May provide backup support for other Administrative Assistants. Administrative Support (60-80%):

-General typing skills require incumbent to @type letters, reports, and memos from handwritten notes, Dictaphone or from dictation. Incumbent is responsible for setting up the document into the correct format, correcting any spelling or grammatical errors. May produce slides for presentations, upon request. Must maintain confidentiality when performing these tasks. Composes short memos and simple correspondence upon request.

-Answers routine inquiries and research information as appropriate within established limits. Compiles data assembles materials, research defined and readily available information.

-Schedules meetings for small groups. This requires coordinating various schedules, room accommodations and equipment requests.

-General office skills involve making single copies or involved copying projects requiring two-sided, multiple page projects.

-Incumbent is required to file, answer phones, indicating caller and subject. Answers routine questions requiring knowledge of business function. Sorts mail each day and delivers to appropriate person. Sends/receives fax mail, as appropriate.

-Receives guests/visitors in a professional manner.

-Performs other duties, as requested. May assist in special projects.

-Incumbent will fill-in where necessary for phone coverage, vacations or illness. Office/Division Administration (20-40%).

-May be required to @type transaction work notifying Human Resources of any name/address/phone changes.

-Maintains attendance records for the division, recording vacation days, sick days and compensatory time. Distributes pay statements.

-Updates manuals for division. Maintains general and confidential files for department.

-Contacts Building Services for problems with lighting, heating/cooling, bathroom problems, furniture, etc.

-Maintains tickler file of important dates/meetings in which to report to Aas who report to department heads. Initiates disbursement requests. Registers division members for seminars.

-Specific special projects may be performed as necessary and are as follows:

A minimum of 4 years of previous administrative demonstrating accurate keyboarding skills of 40 wpm required Proficiency in Word preferred Demonstrated accuracy in grammar, spelling and proofing

Ability to handle confidential materials discreetly and efficiently use tact and professionalism in dealing with others Demonstrated ability to handle multiple priorities.

Proven ability to work independently and with initiative in completing work assignments and meeting deadlines.

What this roll needs:

· A minimum of 4 years of recent significant administrative and/or project experience

· Proficiency in latest version of MS Office Suite required. Strong background in MS Outlook scheduling complex meetings with multiple c-suite leaders

· Can understand the broader business purpose of tasks assigned for execution

· Demonstrated superior verbal and written communication skills

· Ability to maintain strict confidentiality in handling materials and sensitive information discretely, while exercising tact and diplomacy in dealing with others

· Proven ability to apply good judgment in making independent decisions and coordinating information

· Demonstrated ability to handle and manage multiple priorities. Proven ability to work independently and with initiative in completing and coordinating numerous work assignments, while meeting multiple deadlines that may change

· High degree of personal organization, professionalism, self-motivation and integrity

· Strong teamwork orientation with the ability to share responsibilities and interact harmoniously with co-workers and others from across the company

If you meet the qualifications above and are seeking an exciting, competitively compensated Administrative position in the Milwaukee area, apply online with Adecco today. This incredible opportunity is available immediately!

Pay Details: $18.60 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the @type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers

San Francisco Fair Chance Ordinance

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