Posting Details
Working Title Accounting Technician
Position Number 60005A
Department SPONSORED PROGRAMS
Location Norfolk, VA
Type of Position Classified
Type of Job Full Time
EEO Category F Administrative Support (Clerical & Sales)
Job Description
The Accounting Specialist (Billing) position plays a vital role in supporting the ODU Research Foundation's mission as the administrative and fiscal agent for sponsored research, training grants, and other sponsored programs at Old Dominion University. This position ensures the financial integrity of externally funded projects by managing the invoicing and billing process with accuracy and efficiency. Through timely and compliant invoicing, monitoring outstanding accounts, and maintaining fiscal documentation, the role directly supports the Foundation's goal of advancing research and innovation by providing seamless financial administration.
By effectively coordinating with internal and external stakeholders-including faculty, research sponsors, and financial administrators-this position contributes to the Foundation's vision of being a role model among research universities, ensuring the financial sustainability of research programs and compliance with federal, state, and institutional policies.
Type of Recruitment
Knowledge, skills and abilities
Accounting & Financial Knowledge - Basic understanding of basic accounting principles, accounts receivable, and financial documentation practices.
Communication & Customer Service - Considerable skills to interact effectively with faculty, staff, research sponsors, and financial administrators to resolve invoicing issues and maintain strong relationships.
Time Management & Organization - Strong skills to manage multiple deadlines, prioritize tasks efficiently, and maintain accurate records in a fast-paced environment.
Data Accuracy & Attention to Detail - Strong skills to review, analyze, and verify financial records to maintain audit compliance and minimize errors.
Technical Proficiency - Proficiency in Microsoft Office Suite, particularly Excel and Word, for financial reporting and documentation.
Proficient Problem-Solving & Analytical Skills - Ability to assess and resolve discrepancies in billing, identify trends in outstanding accounts, and recommend solutions.
Billing & Invoice Management - Ability to prepare and maintain accurate invoices, ensure compliance with contract specifications, and manage billing schedules.
Regulatory Compliance - Ability to evaluate financial transactions for adherence to federal, state, and institutional regulations.
Ability to Work Independently & Collaboratively - Capable of performing assigned tasks with minimal supervision while effectively contributing to a team environment.
Special licenses, registration or certification
None
Education or training
None
Level and @type of experience
Considerable years of experience in accounting support, payroll, accounts receivable/payable, or a business support role.
Working experience in an accounting or administrative capacity.
Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)
Preferred Knowledge, Skills, and Abilities:
Advanced Accounting Knowledge - Familiarity with fund accounting, research grant management, or sponsored program financial administration.
Accounts Receivable & Collections Expertise - Strong ability to monitor outstanding balances, follow up on past-due accounts, and resolve discrepancies effectively.
Regulatory Compliance Knowledge - Working understanding of federal grant regulations (e.g., Uniform Guidance, FAR , OMB Circulars) and other compliance requirements for sponsored research.
Strong Analytical and Problem-Solving Skills - Ability to interpret financial data, reconcile accounts, and identify trends in invoicing and collections.
Exceptional Communication & Interpersonal Skills - Ability to liaise with internal and external stakeholders, including faculty, research sponsors, and financial administrators.
Process Improvement & Efficiency - Experience optimizing invoicing and financial processes to improve accuracy and turnaround times.
Time Management & Prioritization - Ability to balance multiple deadlines and responsibilities in a fast-paced financial environment.
Preferred Experience:
Working experience with Enterprise Resource Planning ( ERP ) Systems - Preferably in Banner, or other financial management systems used in higher education and research administration.
Working Experience in a Research or Higher Education Environment - Working within a university research foundation, grant-funded organization, or nonprofit financial office.
Some Billing Systems Experience - Familiarity with automated invoicing systems or financial reporting tools.
Conditions of Employment
None
Annual Salary/Hourly Rate Salary commensurate with education and experience
Posting Detail Information
Job Requisition Number S02987
Job Open To General Public
Open Date 06/30/2025
Close Date 07/11/2025
Open Until Filled No
Special Instructions Summary
Please upload cover letter and resume
Criminal Background Check The final candidate is required to complete a criminal history check.
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Department Home Page
Equity Statement
It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair @type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.
Reasonable Accommodation Request
If you are an individual with a disability and require reasonable accommodation, please contact the Office of Institutional Equity & Diversity at (757) 683-3141.
Alternative Hiring Process
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process.
To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.
To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.
Pay Transparency Nondiscrimination Provision
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with contractor's legal duty to furnish information.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
Resume
Cover Letter/Letter of Application
Optional Documents
Yellow Layoff Form
Blue Layoff Card
AHP Letter
