Administrative Coordinator

UPMC • Pittsburgh, PA • 11h ago

Shift: Typically, Monday - Friday with occasional Sunday

Purpose:

Under general direction, coordinates the workflow of administrative and/or clerical employees and provides varied administrative support of a complex and technical nature to single or multiple department(s) or a division. Approximately 60% of job responsibilities will be timecard management utilizing Kronos payroll software.

Responsibilities:

Plans conferences for department and department head

Under general direction coordinates the workflow of employee(s) and provides administrative support of a complex and technical nature to single or multiple department or division (i.e., organizes, plans, and prioritizes work of others, develops and builds teams to accomplish project assignments)

Performs all responsibilities of an Administrative Assistant Sr

Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas)

Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.

Assists in recruiting, hiring, training, and evaluating the performance of employees

Analyzes complex information requests and determines complex trends

Develops reports for executive or department

Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events)

High school diploma or equivalent or associates degree.

5 years' experience in an increasingly responsible administrative support role required.

Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.

Ability to use applicable MS Suite products.

Advanced knowledge of business processes and procedures.

Working knowledge of accounting and financial principles and functions.

Ability to analyze data.

Ability to use discretion and independent judgment Licensure, Certifications, and Clearances: UPMC is an Equal Opportunity Employer/Disability/Veteran

UPMC

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