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Description
The Carter Center is a 501(c)(3), not-for-profit, nongovernmental organization founded in 1982 in Atlanta, GA, by former U.S. President Jimmy Carter and his wife, Rosalynn, in partnership with Emory University. The Center has helped to improve millions of lives in more than 80 countries by waging peace, fighting disease, and building hope. The Carter Center is guided by a fundamental commitment to human rights and the alleviation of human suffering. It seeks to prevent and resolve conflicts, enhance freedom and democracy, and improve health.?
The Carter Center collaborates with other organizations, public and private, in carrying out its mission around the world. Current information about the Center's many programs and activities are available at?The Carter Center (http://www.cartercenter.org/)
SUMMARY:
The Administrative Assistant supports the Program Finance team, providing a wide range of administrative, logistical, financial, and data review/entry tasks. Key responsibilities include organizing and scheduling appointments, planning meetings, drafting and distributing emails, memos, and other correspondence, preparing reports, and maintaining filing systems, including the department's SharePoint site. Ensures activities comply with office policies and procedures, assists with daily office needs, coordinates travel arrangements, and provides general support to visitors and event participants. Reports directly to the Director, Program Finance and supports other team leads within the Program Finance team. Due to the travel locations, Hostile Environment Awareness Training (HEAT) may be required.
FORMAL JOB DESCRIPTION:
Administrative Assistants provide administrative support for one or more of the following: general management, a research environment or a specific program.
Provides administrative support for one or more of the following: general management, a research environment or a specific program.
Ensures office activities comply with Emory policies and procedures.
Responds to incoming telephone calls.
Maintains calendars and prioritizes meeting requests for management.
Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
May complete forms, grant applications, and/or correspondence associated with programs.
Prepares charts and graphs for reports and presentations.
Creates and edits scientific, programmatic or other reports associated with department's primary business.
Schedules meetings and handles logistics for meetings and special events.
Prepares materials for meetings and special events.
Initiates, processes, and maintains records and invoices.
Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.
May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.
Plans and coordinates travel arrangements.
Maintains databases and spreadsheets; may also analyze data and design/generate associated reports.
Establishes and organizes files and documents.
Oversees ordering and maintenance of office supplies.
May supervise or direct the work of support staff and/or students.
Performs related responsibilities as required.
MINIMUM QUALIFICATIONS:
Bachelors degree or equivalency of a high school diploma and five years of administrative experience.
Proficiency with Microsoft Office including Outlook, PowerPoint, and Excel.
Experience with collaborations tools (OneDrive, Zoom, Teams, and/or others).
PREFERRED QUALIFICATIONS:
Experience with Sharepoint, Adobe Acrobat and Microsoft Word.
Proven ability to organize travel logistics and perform data entry in accounting software.
Exceptional attention to detail with excellent writing and grammar skills.
Demonstrated ability to thrive in a dynamic, fast-paced environment while maintaining a cordial demeanor.
Strong organizational and follow-up skills are essential.
Sound judgement with a solution-oriented approach to problem solving.
Flexibility and adaptability, with the ability toanticipate the needs of the Director and other team members.
NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to The Carter Center on a flexible weekly schedule based upon business needs. ?Schedule is based on agreed upon guidelines.? All non-exempt employees must reside within the state of Georgia. The Carter Center reserves the right to change remote work status with notice to employee.
Additional Details
Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).
Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week's advance notice is preferred.
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Job Number 149974
Job Type Regular Full-Time
Division The Carter Center
Department The Carter Center
Job Category Administrative and Business Support
Campus Location (For Posting) : Location US-GA-Atlanta
Location : Name Carter Center
Remote Work Classification N/A or Other
Health and Safety Information Not Applicable
