Sr. Administrative Assistant

Robert Half • Alameda, CA • 2d ago

Description We are looking for an experienced Senior Administrative Assistant to join our team in Alameda, California. This is a hybrid contract position, offering flexibility with mostly remote work, and requiring occasional evening and weekend hours. The ideal candidate will excel in administrative coordination and demonstrate a strong ability to navigate governmental or bureaucratic environments.

Responsibilities:

Assist education and childcare providers as well as non-profit organizations in understanding and applying for grant opportunities.

Review grant applications thoroughly to ensure accuracy and compliance with eligibility criteria.

Maintain meticulous records and documentation to support ongoing tracking and reporting.

Coordinate and support training sessions, including scheduling and facilitating events during evenings or weekends as needed.

Collaborate with internal teams to address and resolve concerns raised by providers.

Utilize Microsoft Office tools, Teams, and Zoom to effectively manage administrative tasks and communications.

Travel within Alameda County occasionally to support organizational needs.

Ensure seamless communication and coordination across various stakeholders and departments. Requirements - 3-5 years of experience in administrative or project management roles.

Associate or Bachelor's degree may substitute for some required experience.

Exceptional organizational, communication, and problem-solving abilities.

Proficient in Microsoft Office Suite; familiarity with Smartsheets is an advantage.

Ability to work flexible hours, including evenings and weekends, as required.

Multilingual skills in Spanish, Mandarin, or Cantonese are highly desirable but not mandatory.

Comfortable with occasional local travel within Alameda County.

Experience working within governmental or bureaucratic organizations is preferred. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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