Legal Executive Assistant

Insight Global • New York, NY • 10h ago

Job Description

This role will support both partners and associates in the Employment Litigation group. This is an exciting opportunity for someone looking to find their home at a well-established firm with a warm, supportive office culture. The ideal candidate is organized, efficient, meticulous, has a strong understanding of the litigation process, and enjoys collaborating with others. The ability to handle confidential information with the utmost discretion is critical to success in this role. Responsibilities include the below:

-Interface with clients, firm resources, and vendors on attorneys' behalf

-Book travel

-Process expenses

-Manage calendars and scheduling

-Prepare engagement letters, open new matters, interface with New Business and Conflicts

-Prepare basic correspondence such as client letters and memos

-Prepare documents (creating, proofreading, revising, editing/red-lining, shells of legal documents)

-Coordinate all aspects of internal and external meetings, depositions, mediations, etc. (conference room reservations, catering, adding guests to visitor list, etc.)

-Enter, edit, release, and revise attorney time entries

-Interface with finance and assist with billing

-Set up and maintain document workspaces and serve as file keeper for case matters

-Manage email distribution lists for teams and contact information for clients and vendors

-Maintain list of court login/passwords and keep admissions up to date

-Maintain memberships of bar associations, CLE credits and dues, etc.

-Serve discovery and other substantive mailings/submissions

-Order Certificates of Good Standing for Pro Hac Vice

-Assist with hearing and trial logistics

-Handle printing, copying, and binder creation

-Process vendor invoices

-Prepare audit letters

We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form (https://airtable.com/app21VjYyxLDIX0ez/shrOg4IQS1J6dRiMo) . The EEOC "Know Your Rights" Poster is available here (https://www.eeoc.gov/sites/default/files/2023-06/22-088\EEOC\KnowYourRights6.12ScreenRdr.pdf) .

To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Skills and Requirements

-5+ years of executive assistant experience

-Experience at a law firm/with litigation

-Bachelor's degree

-Excellent computer proficiency (MS Office -- Word, Excel, and Outlook)

-Excellent file management skills

-Strong attention to detail, follow-up, and excellent organizational skills, with the ability to effectively prioritize tasks

-Ability to treat sensitive/confidential information with appropriate discretion

-Strong sense of urgency, accountability, flexibility, and resourcefulness

-Ability to function professionally under pressure, while managing multiple concurrent tasks and deadlines

-Must possess tact, discretion, good judgement, and act with integrity in all situations

-Excellent interpersonal, written, and verbal communication skills

-Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices

-Ability to work overtime as needed -E-filing experience in state and federal courts (NetDocuments) null

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to HR@insightglobal.com.

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