Location: Albany, NY Category: Promotional Posted On: Thu Jun 26 2025 Job Description:
The University at Albany, State University of New York, seeks a personable, culturally aware, and student-focused Director to lead the Office of General Studies and Summer Sessions. The Office of General Studies and Summer Sessions delivers the summer and winter session academic programming for the University and admits and registers non-degree students for undergraduate credit classes.
The Director of General Studies & Summer Sessions will lead the office's day-to-day operations, including supervising staff, fiscal operations, and managing all aspects of general studies and summer/winter sessions. They will support the University's strategic enrollment goals through admitting and registering undergraduate non-degree students and marketing and promoting summer/winter sessions and online programs.
Primary Responsibilities:
Coordinating General Studies:
Manage the General Studies admission and registration function for non-degree undergraduate students, visiting students from colleges and high schools, and students taking contract courses via arrangements with outside agencies at the undergraduate and graduate levels of the curriculum.
Develop and enforce admission standards to assure compliance with campus enrollment plans, policies, and procedures for advisement and registration designed to meet the needs of the casual student in conjunction with University goals and develop and enforce policies and guidelines that ensure quality and control in the delivery of programs and services while meeting University expectations for image and financial support.
Serve as chief consultant in any University computer applications, whether local or web-based, that pertain to Summer Sessions, Winter Sessions, or General Studies.
Monitor all State and IFR accounts (contract course account, non-credit account, S&E account) as well as Summer Sessions and Winter Session IFR accounts; produce spending plans for each and work with the Budget Office to set a spending profile for future summer revenue.
Scheduling, staffing, and running Summer Session:
Manage the Summer Sessions program, including coordinating all phases of marketing, monitoring/controlling the scheduling of classes, processing the appointments for teaching faculty, overseeing the admission and registration of students, maintaining expenditure levels, and monitoring comparative statistical reports to ensure that revenue targets are met or exceeded, reconciling the instructional salary account, and producing final enrollment/revenue reports.
Scheduling, staffing, and running Winter Sessions:
Manage the Winter Session program, including coordinating all phases of marketing, monitoring/controlling the scheduling of classes, processing the appointments for teaching faculty, overseeing the admission and registration of students, maintaining expenditure levels, and monitoring comparative statistical reports to ensure that revenue targets are met or exceeded, reconciling the instructional salary account, and producing final revenue reports.
Marketing and promotion of programs:
Manage the marketing and promotion of Online Programs, including coordinating with academic units to admit and register students, monitoring comparative statistical reports to confirm whether targets are met or exceeded, and producing final enrollment.
Lead and manage direct reports/team:
Lead and manage direct reports/team providing guidance, support, and performance feedback to assure goals, programs, activities, and personnel practices are consistent with and contribute to the University's mission.
Lead employees for maximum performance and dedication, fostering a positive and productive work environment. Complete performance management feedback and goals timely and per requirements, offering constructive feedback and developing improvement plans.
Other reasonable duties as assigned
Functional and Supervisory Relationships:
Reports to: Vice Provost and Dean of the Graduate School
Supervises the following positions: Academic Advisor, Administrative Assistant
Job Requirements:
Proficiency with Microsoft Office and proven ability to learn and use new technology, including university systems.
Proficient in data-driven decision-making with a strong background in reporting and analysis.
Job Requirements:
Minimum Qualifications:
Master's degree from a college or University accredited by the US Department of Education or internationally recognized accrediting organization.
Five or more years of relevant experience in financial management, budgeting, and supervision.
Experience with university systems, structures, credentials, and student services.
Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community
Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role
Preferred Qualifications:
Experience supporting non-matriculated students and adult learners.
Experience with higher education CRM and SIS platforms, such as Slate Technolutions, PeopleSoft, and Business Intelligence.
Working Environment:
Typical office environment
Additional Information:
This is a promotional opportunity for current UAlbany employees.
Eligibility for Consideration:
You must be employed at the University at Albany campus.
You must be in a State-funded UUP professional position (MC employees are not eligible).
You must have a permanent, term, or probationary appointment. Only temporary employees employed by UAlbany for three or more consecutive years can be considered eligible.
For details concerning the University's Promotion Policy for Professional Employees, please see HR Memorandum 88-4 (https://www.albany.edu/hr/promotion.php) .
Professional Rank and Salary Grade: SL-4, Staff Associate, $80,000-$85,000
Special Note: Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Additionally, please note that UAlbany is not an E-Verify employer.
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link http://police.albany.edu/ASR.shtml (https://www.albany.edu/police/statistics-and-records)
Pursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment, until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER
Please apply online via http://albany.interviewexchange.com/candapply.jsp?JOBID=189627
