Front Desk Clerk (Tacoma, WA)

Aston Carter • Tacoma, WA • 3d ago

Job Title: Administrative Assistant

Pay: $20 - $21 per hour

Job Description

The Administrative Assistant is responsible for providing comprehensive clerical and administrative support to ensure efficient office operations. The role involves answering and directing incoming calls, performing general clerical duties, entering customer orders accurately, and maintaining document control. The Administrative Assistant serves as a liaison between the office and production teams, assists with scheduling and logistics-related tasks, and supports onboarding of new employees.

Responsibilities

Answer and direct incoming phone calls in a professional and courteous manner.

Perform general clerical duties including filing, scanning, copying, and document organization.

Enter customer orders accurately into the system and assist with order tracking and updates.

Maintain document control and ensure records are up-to-date, organized, and accessible.

Provide administrative support to office staff and assist with special projects as needed.

Serve as a liaison between the office and production teams to help resolve operational issues.

Assist with scheduling, data entry, and logistics-related tasks.

Monitor and order office supplies, ensuring inventory is maintained.

Prepare and distribute internal communications, reports, and memos.

Support onboarding of new employees by preparing documentation and coordinating training materials.

Assist with invoice processing, purchase orders, and basic accounting tasks.

Maintain a clean and organized office environment.

Help coordinate meetings, take meeting notes, and follow up on action items.

Provide backup support for customer service and logistics functions during absences or peak periods.

Respond to internal and external inquiries with professionalism and accuracy.

Essential Skills

1-3 years of administrative skills.

Experience in data entry, customer service, and clerical work.

Strong written and verbal communication skills.

Front desk and calendar management experience.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Additional Skills & Qualifications

High school diploma or equivalent; associate degree or administrative certification is a plus.

2+ years of administrative or office support experience, preferably in a manufacturing or logistics environment.

Strong organizational skills and attention to detail.

Excellent communication and interpersonal skills.

Ability to multitask and prioritize in a fast-paced environment.

Team-oriented with a proactive and flexible attitude.

Work Environment

The position requires working Monday through Friday from 7am to 4pm in a manufacturing concrete environment. The role is 100% office-based, supporting operations in a dynamic and sometimes challenging setting, which requires thick skin. The environment may be dirty, and the ability to adapt and maintain professionalism is essential.

Pay and Benefits

The pay range for this position is $20.00 - $21.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Tacoma,WA.

Application Deadline

This position is anticipated to close on Jul 10, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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