Senior Administrative Assistant

Robert Half • Solana Beach, CA • 4d ago

Description

Are you a skilled Senior Administrative Assistant looking for your next career opportunity? Do you have a flair for organization and the ability to manage schedules, tasks, and communications with precision? If so, we have a position that could be perfect for you. We are seeking an experienced administrative professional who thrives in fast-paced environments and excels at supporting executives and managers to ensure smooth daily operations.

What's in Store for You:

As a Senior Administrative Assistant, you will function as the backbone of the office, coordinating calendars, managing correspondence, and streamlining workflows. Your ability to stay several steps ahead of the team's needs will make you indispensable in keeping everything running efficiently.

Primary Responsibilities:

Coordinate, schedule, and maintain senior management calendars, including meetings, appointments, and events.

Draft and edit correspondence, communications, memorandums, and reports with a high level of accuracy.

Prepare meeting materials, agendas, presentations, and take meeting minutes for distribution to relevant stakeholders.

Act as liaison between internal departments, providing exceptional team support and facilitating collaborations.

Manage travel arrangements, including booking flights, accommodations, and transportation.

Process invoices, reconcile expense reports, and ensure adherence to internal financial policies.

Assist in the organization of company-wide events, meetings, and team-building activities.

Requirements

At least 3+ years of administrative experience supporting executives or senior leadership roles.

Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint. Experience using task management tools (e.g., Asana or Trello) a plus.

Strong communication skills and a highly professional demeanor.

Exceptional organizational skills with the ability to multitask under tight deadlines.

A proactive mindset with exceptional problem-solving abilities.

High level of discretion in handling sensitive business information.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

Go to Apply

Engineering Manager, Advanced Manufacturing Technology

General Atomics • Poway, CA • 1w ago

Management & Administrative

General Atomics Aeronautical Systems, Inc. (GA-ASI), an affiliate of General Atomics, is a world leader in proven, reliable remotely piloted aircraft and tactical reconnaissance radars, as well as advanced high-resolutio...

1w ago

Go to Apply

In-House Marketing Manager

Travel + Leisure Co. • Oceanside, CA • 1w ago

Management & Administrative

We Put the World on Vacation Travel + Leisure Co. is the world's leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyle travel brands. Our ded...

1w ago

Go to Apply

Electrical Project Manager- Guantanamo Bay, Cuba

RQ Construction, LLC • Carlsbad, CA • 1w ago

Management & Administrative

1620 Faraday Avenue, Carlsbad, CA 92008, USA | Salary | 130,000-150,000.00 per year Depends on experience | Full Time | Comprehensive Medical, Dental, & Vision Coverage, 401k with match Since 1996, RQC, LLC. has been...

1w ago

Go to Apply

Loss Prevention Officer- Seasonal

Omni Hotels • Carlsbad, CA • 1w ago

Management & Administrative

Location La Costa Resort and Spa Nestled among the beautiful coastal foothills of Carlsbad, CA, Omni La Costa Resort & Spa is honored as the #1 Wellness Spa by Spa magazine. Omni La Costa's acclaimed restaurants pres...

1w ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.