Administrative Assistant

Robert Half • Milford, CT • 11h ago

Description

Are you someone passionate about organization, data management, and administrative support? We are seeking an Analytical Administrative Coordinator. This vital role involves initial outreach, intake, follow-up, and tracking of key data for both internal teams and external stakeholders. If you thrive in a fast-paced environment, meticulous attention to detail, and cross-functional collaboration appeals to you, this may be the opportunity for you!

Position Overview

You will play a critical part in facilitating accurate and timely collection and organization of essential reporting tools and data sets. This position offers the possibility to make a direct impact by ensuring all internal reporting, rebates, and performance guarantees are properly categorized and tracked. You will work closely with others in a professional administrative capacity to ensure accuracy and efficiency across internal processes.

Responsibilities

Data Management & Organization:

Receive, maintain, and organize invoices, rebate payments, alternate funding reports, audit files, eligibility files, and related data.

Manage performance guarantee reports and other documentation in a systematic and retrievable manner.

Outreach & Communication:

Conduct implementation outreach for data collection, follow-up, and documentation of information required for the PBIRx reporting systems.

Provide administrative support in liaising with internal teams to process essential data needs.

Tracking & Reporting:

Utilize tracking tools and systems to maintain oversight of all items necessary for internal reporting or tracking purposes.

Partner cross-functionally to provide efficient analytical administrative support across all teams.

Additional Tasks:

Perform other duties as assigned by the manager to ensure all processes are handled proficiently.

Required Qualifications

Associate's Degree.

Five years of experience in a professional office environment.

Technical Skills: Strong proficiency in Microsoft Office (Excel, PowerPoint, Word, Teams), and ability to quickly adapt to proprietary company technology solutions.

Exceptional typing ability.

Strong attention to detail with a heightened focus on data precision and organization.

Ideal Candidate Attributes

Excellent verbal and written communication skills with professional delivery.

Superior organizational, time management, and problem-solving skills.

Ability to work independently, multitask, and think critically under pressure.

Reliable, flexible, and able to manage work in a fast-paced environment.

Commitment to handling confidential information responsibly and with discretion.

Open to learning new tasks and exploring advanced responsibilities to support team success.

Requirements - Minimum of 3 years of experience in an administrative or similar role.

Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.

Strong typing skills and attention to detail in data entry.

Excellent verbal and written communication abilities.

Ability to manage multiple tasks and prioritize effectively.

Experience in customer service and handling inbound/outbound calls.

Familiarity with data reporting and inventory tracking processes.

Demonstrated ability to lead and execute special projects. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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