Position Type: Administrative Assistant/Clerical/Resource Manager Date Posted: 6/3/2025 Location: Birch Grove Elementary Closing Date: until filled Job Summary: To inspire and prepare each and every scholar with the confidence, courage and competence to achieve their dreams; contribute to community; and engage in a lifetime of learning by providing specialized clerical and technical duties related to the assignment or placement, as well as related responsibilities requiring creative solutions to specialized site/department needs. Answer correspondence and assemble highly confidential and sensitive information. Interact with a diverse group of external customers as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize and carry out a diversified workload, and make recommendations for changes in office practices or procedures. Responsibilities and tasks include: Customer Service: Delivering customer service that embodies the District mission. Assisting site/department leaders with communications. Acting as a liaison between parent(s), student(s), guardian(s), community and site/department staff. Communicating and coordinating services with internal and external vendors to ensure adequate service to our school system. General Office: Delivering support for multiple site, departmental and/or program initiatives. Performing general office duties such as typing, filing, copying, faxing. Scheduling and preparing materials, rooms and sites for meetings, events and/or conferences. Creating, updating and maintaining handbooks and manuals. Ordering supplies and tracking inventory (general office and equipment). Verifying and processing vendor invoices. Processing monetary deposits and/or refunds as needed. Attending meetings and recording meeting minutes as requested. Developing and distributing communications to site/department, and internal and/or external vendors. Maintaining site, department and/or supervisor s calendar. Records: Scanning and/or retrieving information located on the system s network. Creating and/or entering data into spreadsheets and/or databases. Preparing and maintaining records (staff and student records). Maintaining and updating records for site/department. Creating, updating and maintaining handbooks and manuals. Coordinating name badge renewal for site/department. Organizational Management: Providing work direction for special projects/assignments. Assisting with staffing database input. Maintaining records on staff absences. Assisting with the interviewing process with applicants and supervisors. Health and Safety: Assisting and coordinating with Human Resources the access rights to site/building systems. Maintaining and distributing emergency call lists. Issuing leave/appointment passes/partial absence slips to students. Maintaining a safe environment for students. Supervising students at lunch and recess as needed. Facilitating communication between site/department leaders/staff to alert about emergency situations. Coordinating and monitoring drills and evacuations. Organizing the bus safety program Performing other comparable duties of a like or similar nature as assigned. Minimum qualifications include: High school diploma or GED. Knowledge, skills, and abilities include: Understanding of data entry concepts. Knowledge of spreadsheet and database management software and word processing skills. Fundamentals of general office and general administrative procedures and operational requirements. Understanding of office equipment and typical productivity software, databases or customized systems/applications. Knowledge of basic record retention, record/file/database maintenance requirements. Understanding of data privacy requirements, laws and rules as it pertains to job assignments. Skilled in: The attributes of an efficacious learner: resourceful, self-directed, responsible, problem solver and skilled communicator. The ability to collaboratively solve problems. The ability to work in an organized, efficient, and process-oriented manner. The ability to apply and follow record keeping procedures and protocols to maintain and process data. The ability to perform work assignments requiring attention to detail, confidentiality, precision and accuracy in accordance with set deadlines. The ability to perform assigned functions with minimal direction in accordance with established set departmental operations. Salary: View salary grid on Page 5, Section 1, and Classification IVA, Pages 6 - 7, Section 3 of the Administrative Education Support Professionals (AESPs) contract Work schedule: 4 hrs/day, 219 days per year Bargaining unit: Administrative Education Support Professionals (AESPs) Desired start date: ASAP Osseo Area Schools offers: Meaningful and impactful work Opportunities to grow professionally A variety of benefits Summer opportunities and more Equal Employment Opportunity Statement: Osseo Area School District ISD 279 is an Equal Opportunity, and veteran-friendly employer. Osseo Area School District ISD 279 ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Osseo Area School District is committed to a workforce that reflects the diversity of the district and strongly encourages persons to apply who can strengthen our diversity. For more information, view the District s Equal Opportunity and Prohibition Against Discrimination, Harassment and Violence Policy. Veteran s Preference: If you are an eligible veteran, please submit a legible copy of your DD214 with your application. Accommodation: If you have a disability that requires an accommodation during the selection process, please email Human Resources at HR@district279.org or call 763-391-7007. Background Check Upon Conditional Offer: Background checks are conducted upon receiving a conditional offer. Employees must complete a background check and are responsible for the background fee. A passing background is required. Criminal convictions are reviewed on a case-by-case basis.
