Bookstore Accountant
Requisition Number: 64422
Location: Boulder Colorado
Employment Type: University Staff
Schedule: Full Time
Posting Close Date: 07-Jul-2025
Date Posted:
Job Summary
The University of Colorado Boulder welcomes applications for a Book Store Accountant! The CU Book Store accounting department exists to carry out the accounting support functions for the Book Store, in addition to the Testing and Assessment Center and Imaging Services. It includes clerical support, accounts payables and receivables, general financial reporting, cash control, point-of-sale processing, account reconciliation and any other financial activities in a timely manner, while following federal, state and university rules and regulations and aligning with generally accepted accounting principles. CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.
Who We Are
The CU Book Store (CUBS) offers a convenient place for students to prepare for their academic endeavors. The store offers academic course materials, and school supplies for all students, faculty and staff. We also provide logoed gear for all patrons and visitors of the university. By offering innovative services and customer centric culture, the Store strives to provide a welcoming environment for all members of the campus community, as well as the Boulder Community at large.
What Your Key Responsibilities Will Be
Budget, Analysis & Support
Support the department's annual budget by analyzing revenues and expenditures to provide guidance for establishing appropriate budgets. Prepare analyses of cost center budgets about changes in the charge rates and increases/decreases in general fund dollars to support operations. Present results of budget analyses to CUBS Assistant Directors and Director. Work with the Assistant Director of Finance and Budget, Director and CUBS managers to improve the budget process.
Monitor and adjust budget model based on projected operating expenditures and projected revenues, in collaboration with CUBS department Assistant Directors and Director. Provide financial oversight and analysis of operations and related projects and recommend courses of action that comply with campus and departmental policies. Monitor CUBS, IS, TAC, BULK MAIL and other Speed@type for accuracy and appropriateness of activity. Monitor and evaluate revenues, expenses, and encumbrances against budgets and historical operating data. Reconcile and maintain capital equipment renewal and replacement schedule, in coordination with the CUBS IT department, and advise management on planning annual spending.
Reporting
Plan, prepare, monitor and supervise annual physical inventory and year-end closing procedures to ensure accurate inventory and correct People Soft accounts according to accounting rules, regulations and procedures cited above, to facilitate accurate year-end reporting for University and Book Store financial statements. Prepare regular financial reports for internal department use and provide information to other campus departments, as needed. Prepare timely and reliable reports to advise management of current and projected financial condition. Apply various accounting and reporting systems, as well as Microsoft Excel, to effectively reconcile reporting data. Provide ad hoc reporting and analysis as requested by management that will clarify financial impacts of complex operating issues.
Reconcile Accounts
Design, prepare, reconcile, analyze and interpret monthly operations comparisons report for use by Book Store managers and the Imaging Services manager. This involves analysis, reconciliation and correction of People Soft accounts and preparation of monthly retail inventory adjustments. Complete correcting journal entries, accruals, and speed@type transfers for month-end and fiscal year-end close for assigned units. Reconcile monthly balance sheet accounts. Analyze report data to identify unusual transaction activity, research causes, and provide explanations to management. Use various accounting and reporting systems, as well as Microsoft Excel, to effectively reconcile reporting data. Provide ad hoc reporting and analysis as required.
Supervisory & Training
Schedule, supervise, lead, evaluate and monitor a total of 4.1 FTE and 2 part-time students whose responsibilities include accounts receivable, accounts payable, inventory maintenance, revenue accounting and cash maintenance in compliance with the rules, regulations and principles mentioned above: to properly record accounting transactions of the Book Store, Ink Spot, TAC, and Bulk Mail. Supervise the completion of all accounting transactions and entries. Train, coach and teach permanent, part-time and student staff in proper accounting and internal control procedures to properly analyze, classify, record, report and interpret the accounting activity of the Book Store.
Customer Service
Supports work of other accounting staff, and student employees, including processing customer billing, classifying transactions, communicate to customers any billing issues or questions, cash handling, vending customer service. Supports sales floor staff and managers with customer service issues regarding billing or payment issues.
Develop and maintain procedures
Develop and maintain Book Store, Ink Spot, TAC, and Bulk Mail Accounting departmental procedures for each position to use as training and evaluation tool. Develop and maintain the Book Store cash handling procedure for accounting and cashiers.
Other Duties as assigned
Participate in the planning and execution of all annual physical inventory counts. Refine, update, and modify existing Book Store accounting processes and procedures to ensure accurate and reliable financial records which comply with GAAP, NACUBO and State and University rules and regulations. Assist in the preparation of yearly NACS, yearly survey of Book Store Operations for NACS and other associations, financial surveys. Purchase goods for assigned units by creating and monitoring purchase orders.
What You Should Know
Hybrid work modality offered!
What We Can Offer
The annual hiring range for this position is $55,000 - $65,000.
Benefits
The University of Colorado offers excellent benefits (https://www.colorado.edu/jobs/benefits) , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder (https://www.colorado.edu/about) .
Be Statements
Be collaborative. Be impactful. Be Boulder.
What We Require
Graduate from accredited university with bachelor's degree in accounting or finance AND two years of experience in accounting, account examination or verification, budgeting or fiscal work.
Or
Graduate from accredited college with associate's degree in accounting or finance and four (4) years of experience in accounting, account examination or verification, budgeting and/or fiscal work.
Or
Certified Public Account with two years of accounting experience.
What You Will Need
Excellent Microsoft Office skills.
Excellent written and verbal communication skills.
Proven track record as a problem solver.
Proven customer service skills.
Proven ability to work with a wide range of people.
Special Instructions
To apply, please submit the following materials:
A current resume.
A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time. Please apply by July 7, 2025, for consideration. Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs. (http://jobs.colorado.edu)
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Bookstore-Accountant/64422 (https://apptrkr.com/6321344)
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The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.
