Business Operations Manager For An Architecture Firm

Aston Carter • New York, NY • 4d ago

HIRING: Business Manager!!

Overview:

We are seeking a strategic and detail-oriented Business Manager to oversee contractual, legal, financial, and administrative operations. This role is essential in safeguarding the firm's interests through proactive contract management, insurance oversight, and benefits administration. The ideal candidate will bring a strong background in accounting and business strategy, ensuring all operations align with financial goals and legal standards.

Key Responsibilities:

Contract Management

Review and negotiate client agreements, consultant contracts, onboarding documents, and NDAs.

Manage the full contract lifecycle, ensuring timely execution and compliance.

Collaborate with legal counsel on complex or high-risk agreements.

Financial Oversight

Support budgeting, forecasting, and cost tracking in partnership with the CFO.

Analyze financial implications of business deals and provide strategic insights.

Assist with audits, financial reporting, and due diligence processes.

Risk & Insurance Oversight

Evaluate, procure, and manage business insurance policies (e.g., general liability, E&O, property, workers' comp).

Ensure compliance with client insurance requirements and maintain certificates of insurance.

Manage incident documentation and claims with carriers and brokers.

Employee Benefits & Compensation Administration

Oversee retirement plan administration (401(k), profit-sharing) with third-party administrators.

Manage health, dental, vision, and ancillary benefit programs.

Ensure compliance with employment and benefits regulations (ERISA, ACA, etc.).

Governance & Compliance

Maintain corporate records, licenses, and registrations across jurisdictions.

Monitor regulatory changes and update internal policies accordingly.

Support internal audits, compliance reviews, and policy development.

Qualifications:

Bachelor's degree in Business Administration, Finance, Legal Studies, or related field.

Strong understanding of contract law, risk management, and benefits compliance.

Experience in professional services; AEC or design industry background preferred.

Excellent communication skills and attention to detail.

Discretion and sound judgment in handling sensitive information.

Pay and Benefits

The pay range for this position is $150000.00 - $170000.00/yr.

PDF Available Upon RequestMedical Benefits - Multiple Plan OptionsDental Benefits - Multiple Plan OptionsVision Benefits - One VisionPlanShort & Long Term DisabilityLife Insurance - Group Life & AD&D401k & Profit Sharing (no waiting period for 401k)Commuter Benefits (Pre-Tax Parking/Transit)PTO - 2 weeks (3 after 5 years, 4 after 10) Time accrued MonthlyPaid Holidays - 9 Recognized Holidays Per YearSick Time - 7.5 Days per YearPaid Semi-Monthly (15th and 30th or 31st Each Month)

Workplace Type

This is a hybrid position in New York,NY.

Application Deadline

This position is anticipated to close on Jul 4, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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