Administrative Assistant III - Fire
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Administrative Assistant III - Fire
Salary
$19.29 - $22.90 Hourly
Location
Boise, ID
Job Type
Full Time Regular
Job Number
23 -07183
Department
Fire
Division
Fire Administration
Opening Date
06/23/2025
Closing Date
7/14/2025 12:00 PM Mountain
Description
Benefits
Questions
Summary Statement
The Administrative Specialist supports the Boise Fire Department's leadership team by providing advanced administrative and organizational services. This position plays a critical role in facilitating communication across the department's four divisions-Emergency Services, Support Services, Planning and Administration, and Emergency Management, as well as with external partners. Key responsibilities include managing complex calendars, coordinating high-level meetings, supporting departmental initiatives, and ensuring efficient day-to-day operations. This role requires excellent attention to detail, strong interpersonal skills, and the ability to exercise sound judgment while working under general supervision.
Essential Functions
Handles complex issues and problems and refers only the most complex issues to higher-level staff. Is capable of performing all duties of an Administrative Assistant I and II, and provides leadership, coaching, and/or mentoring to a subordinate group, as needed.
Acts as the primary point of contact for leadership, managing and prioritizing their schedules, emails and communications.
Collaborates with other administrative professionals to streamline office processes.
Independently handles issues and problems, applies expertise to find effective solutions, anticipates needs and proactively addresses issues before they arise.
Facilitates strategic communication within the team and with external stakeholders, ensuring alignment with organizational goals. Drafts, edits and proofreads documents, reports and correspondence. Communicates effectively on behalf of leadership, internally and externally.
Utilizes advanced features of office software and other relevant tools and assists in the implementation and management of office technologies.
Ensures meticulous compliance with organizational policies and maintains accurate records and files.
Coordinates and manages logistics for meetings, conferences and events. Arranges travel, accommodations and itineraries.
Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.
Requirements
Required Knowledge, Experience, And Training
High school diploma or equivalent and 4 years of directly related administrative experience, or an equivalent combination of education and/or experience.
Knowledge of: general business office practices and procedures; standard office equipment; and Microsoft Office applications.
Ability to: understand and comply with rules, regulations, and policies; anticipate the needs of the department through the administrative assistant lens; identify and communicate potential process improvements; demonstrate accuracy, attention to detail and organizational skills; maintain confidentiality with sensitive information and documents; complete assignments in a timely fashion; maintain prompt and regular attendance; communicate effectively in the English language at a level necessary for efficient job performance; and perform all essential functions as assigned by an authorized employee, supervisor and/or manager with or without a reasonable accommodation.
Individuals must be capable of operating vehicles safely and have an acceptable driving record.
Preferred Knowledge, Experience, And Training
Five years of directly related experience.
One year of experience providing clerical and administrative support to senior-level management in a public safety environment.
Advanced knowledge of Microsoft Office applications.
Licensing And Other Requirements
A valid state-issued driver's license.
Special Requirements
Applicants must be able to pass:
City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation
Driving Record Check
Boise Police Department Criminal Justice Information System Background Check (BPD CJIS)
Working Conditions
The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Efforts
While performing the duties of this job the employee is frequently lifting/carrying up to 10 pounds and occasionally lifting/carrying up to 20 pounds. Also, the employee is frequently pushing/pulling up to 10 pounds and occasionally pushing/pulling up to 20 pounds. The noise level is occasionally moderate. Work includes sensory ability to talk, hear and touch. Work in this position also includes close vision and distance vision. Employees will sit, stand, walk, reach and grasp. Position requires hand/finger dexterity.
Working Environment
The work environment will include inside conditions. Employees will also drive a vehicle as part of this position.
Top talent deserves top-notch benefits. The City is among the best in the Treasure Valley when it comes to the benefits and perks we offer our employees.
Most positions are eligible for the general benefits listed here; firefighters, police officers, senior managers, command staff, and directors may be offered other benefit plans.
Healthcare:
ZERO premium medical coverage option for you and your family
Low-cost dental and vision options.
Post-employment health savings account.
Retirement and Investment Plans:
PERSI retirement benefits
401(k) or 457b pre-tax investment options with employer match.
457b Roth after-tax investment options with no match
WellBeing Program:
Up to $500 cash per year for participants.
Alternative transportation incentives.
Paid Leave - City employees receive generous paid leave:
10 hours of vacation per month, and this increases the longer you stay with the City
12 paid holidays every year
8 hours of sick leave per month
10 weeks Parental Leave
Life & Long Term Disability:
Basic Life insurance at no cost to you
Long Term Disability insurance at no cost to you
Other optional benefits:
Pre-tax Flexible Spending Accounts
Supplemental Life Insurance
Supplemental Disability Insurance
Tuition reimbursement
Free local bus pass
Corporate discount programs
AFLAC
Employee Assistance Program for short-term counseling on work, family, finances, and personal issues.
Please visit our website for further details mybenefits.cityofboise.org