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PART-TIME ADMINISTRATIVE SPECIALIST I
Created 6/2025
Department: County Attorney
Reports To: County Attorney
Position Summary
Under the supervision and direction of the County Attorney, the
Administrative
Specialist I is a non-exempt, part-time position under the FLSA that
performs routine clerical
and office duties. Work involves filing and scanning documents and
assisting other staff
members. The Administrative Specialist I may have continual public
contact. Information in
this office is of a confidential manner.
Essential Functions
? Files legal documents, correspondence, and similar materials;
? Organizes and preps documents to be scanned;
? Scans documents and verifies scanned documents are complete and
legible;
? Electronically labels files appropriately and saves in proper
designated locations;
? Stores or destroys documents once they are scanned in accordance to
the record retention
schedule;
? Assists with answering the telephone and public inquiries;
? Assists with Court dockets;
Marginal Functions
? Assists other staff members, as needed.
? Other related duties as deemed necessary or as assigned.
Minimum Position Requirements
Experience: At least one year of office experience is preferred.
Education: High school diploma or GED.
Skills: Excellent computer skills and good working knowledge of filing
systems. The
ability to review, interpret, and follow instructions. Excellent
interpersonal and
communication skills required. The ability to operate a @typewriter,
calculator, copy
machine, computer, and other related office equipment.
Part-Time Administrative Specialist I
County Attorneys Office
Minimum Position Requirements, continued
Problem Solving: Problem solving exists in this position in relation to
the performance
of daily duties.
Decision Making: Limited decision making exists in this position.
Accountability: Documents may contain sensitive information and must be
handled
with total confidentiality and care.
Supervision: Supervision is provided by the County Attorney and
job-related decisions
are reviewed. Employee has no supervisory responsibility over
subordinate personnel.
Personal Relations: Employee in this position may be working alone or
with other
employees in the department. Employee may have continual interaction
with the
public.
Working Conditions: No adverse working conditions exist in this
position.
Physical Requirements: Work is sedentary in nature and is performed at a
desk the
majority of the time. A lot of time may be bending and reaching for
filing documents
and standing at the scanner. Picking, punching, typing or otherwise
working primarily
with fingers rather than the whole hand or arm as in handling. The
ability to enter large
volumes of data in the computer. Ability to lift large/heavy books and
climb a ladder.
Ability to lift boxes of records up to forty (40) pounds. Reasonable
accommodations
may be made to enable individuals with disabilities to perform the
essential functions
of this position.
