Administrative Project Coordinator

ForTec Medical • Hudson, OH • 4h ago

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Job Description

We are seeking a proactive and detail-oriented Administrative Operations Assistant to support our Operations field and management teams. This hands-on role involves a blend of administrative tasks, internal and external communications, and day-to-day coordination. The ideal candidate is a strong problem-solver with excellent communication skills, the ability to manage multiple priorities, and a collaborative mindset.

Collaborate cross-departmentally to coordinate travel logistics for new hire orientation attendees, training classes, and occasional support of company-wide meetings and events. Address all travel or other logistical issues as they occur.

Assist in the coordination of on-site training sessions with internal departments and vendors. Compose correspondence to all involved.

Plan the catering for training sessions, monthly new hire orientation, and events as needed.

Coordinate weekend and holiday on-call scheduling system for all field operation locations. Work directly with the answering service and managers to coordinate locations across all time zones.

Assist and support the planning and coordination of ForTec's Annual National Meeting and local office celebrations.

Provide administrative and project support to Operations Leadership

Coordinate ForTec uniform purchases for new hires and annual replenishments

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Qualifications

High school graduate or equivalent required. An Associate's or Bachelor's degree in or equivalent experience preferred.

1 -2 years' experience coordinating business travel, project planning, and project management skills, working within established deadlines.

Proficiency in Microsoft Office applications is required.

Occasional flexibility outside business hours to address travel issues

Excellent teamwork, interpersonal, and relationship management skills, self-motivation, and self-directed skills are all required for success in this role.

Strong attention to detail, follow-up, follow-through, good judgement, and problem-solving skills.

Strong analytical skills, excellent judgement, organization, a high degree of accuracy, and attention to detail are all required skills for success in this role.

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Additional Information

An on-site work schedule is required during training. A hybrid work opportunity is available once the training period is complete.

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