Administrative Assistant

Robert Half • New Haven, CT • 12h ago

Description

Our client in the professional services industry, located in New Haven, Connecticut, is seeking a talented and organized Administrative Assistant to join their dynamic team. The ideal candidate will provide critical administrative and clerical support, demonstrating a proactive mindset and a meticulous attention to detail. This role is a fantastic opportunity for someone ready to contribute to a fast-paced, professional environment.

Key Responsibilities:

Scheduling and Calendar Management:

Maintain and coordinate schedules for team members, setting appointments and managing conflicts.

Organize meetings, prepare agendas, and arrange materials as needed.

Document Preparation & Management:

Draft, edit, and proofread professional documents, reports, and correspondence.

Maintain filing systems, ensuring all records are accurate, up-to-date, and easily accessible.

Office Support:

Manage office supplies and coordinate orders to ensure operational efficiency.

Serve as the main point of contact for incoming calls, emails, and client inquiries, routing them appropriately.

Technology Utilization:

Use Microsoft 365 and other tools to create presentations, spreadsheets, and documents.

Update and maintain information within customer relationship management (CRM) and database software.

Client & Team Interaction:

Provide excellent internal and external customer service by responding to inquiries promptly and professionally.

Assist with the onboarding of new team members and training on administrative processes.

Event Coordination:

Assist in planning and organizing company gatherings, professional development sessions, and industry events.

Requirements

Qualifications and Skills Required:

Education:

High school diploma required; Associate's or Bachelor's degree preferred.

Experience:

2+ years of administrative support experience in a professional services environment is preferred.

Technical Skills:

Advanced knowledge of Microsoft 365 applications, including Word, Excel, Outlook, and PowerPoint.

Familiarity with CRM platforms and ERP software is a plus.

Organizational Skills:

Exceptional ability to multitask, prioritize, and work independently in a fast-paced environment.

Communication Skills:

Strong verbal and written communication skills, with a polished and professional demeanor.

Service-Oriented Attitude:

A positive attitude and a commitment to delivering an outstanding experience for team members and clients.

Attention to Detail:

Proven ability to maintain accuracy and confidentiality when completing administrative tasks.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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