Administrative Assistant

Aston Carter • Bay Shore, NY • 12h ago

Administrative Assistant (Construction Industry)

Job Description

We are seeking a dedicated Administrative Assistant to provide comprehensive support in a dynamic office environment. This role involves a variety of administrative tasks, including document preparation and office management, to ensure smooth operation within the organization.

Responsibilities

Conduct higher-level administrative and office work.

Utilize bookkeeping experience to enhance office operations.

Research and approve construction permitting.

Perform documentation research for construction projects.

Provide general administrative and clerical support including mailing, scanning, faxing, and copying.

Maintain electronic and hard copy filing systems.

Schedule and coordinate meetings, appointments, and travel arrangements.

Prepare and modify documents including correspondence, reports, drafts, memos, and emails.

Assist in the preparation of regularly scheduled reports.

Order office supplies and maintain inventory.

Handle requests for information and data.

Resolve administrative problems and inquiries.

Support other departments as needed.

Essential Skills

Administrative support

Data entry

Customer service

Calendar management

Permitting

Proposals

Bookkeeping

Additional Skills & Qualifications

High school diploma or equivalent; associate's or bachelor's degree preferred.

Knowledge of office management systems and procedures.

Excellent time management skills and ability to multitask and prioritize work.

Attention to detail and problem-solving skills.

Strong organizational and planning skills.

Work Environment

The work environment is office-based, requiring proficiency in standard office technologies and equipment. The position involves regular hours with the potential for occasional travel arrangements. The dress code is business casual, reflecting the professional nature of the role.

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Bay Shore,NY.

Application Deadline

This position is anticipated to close on Jul 4, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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