JOB REQUIREMENTS: Business Services Associate Posting Number: 201104458
Employment Status: Full Time Job Family: Financial Operations and
Management Position Overview Be The Difference Begins with Great People.
Are you looking for a new opportunity where you can make the difference
in the lives of students and faculty? We\'re always looking for highly
talented individuals to join our team people who think big, care deeply,
and believe in being the difference in their work and community. We
prioritize student success, access to education, and service in our work
to educate well-rounded servant leaders who transform their fields, our
society and the world. Our Catholic, Jesuit approach emphasizes student
engagement with the world around them and formation of the heart and
mind. We believe in our mission: The search for truth, the discovery and
sharing of knowledge, the fostering of personal and professional
excellence, the promotion of a life of faith, and the development of
leadership expressed in service to others. These core values guide our
relationships with our students, each other, and our community.
Marquette University offers a rich and competitive Total Rewards package
includingmedical, dental, vision, 403(b) with up to 8% university match,
generous time off package, and tuition benefits for employees, spouses,
and dependents with no payback requirement!For more information, please
view the
https://www.marquette.edu/ca/hr/documents/total-rewards-guide-2025.pdf.
This is your next opportunity to join an organization that invests in
their employees\' career journey by diversifying their skills, deepening
their expert knowledge, encouraging a healthy work-life balance,
focusing on personal wellbeing, providing leadership training, and
sustaining a culture of respect and inclusion. The Business Services
Associate is responsible for managing business operations and financial
transactions related to the School of Dentistry\'s operating budget. The
individual in this position will optimize the available budget and
ensure the daily success of the accounting function. Areas of
responsibility include procurement, cash management, capital purchases,
budget, and encumbered funds management. Duties and Responsibilities 1.
Procurement Issue non-clinical purchase orders for all areas of the
School of Dentistry. Onboard new suppliers in MARQetplace (e-procurment
platform) as needed. Approve requisition requests and invoices in
MARQetplace up to a specific dollar amount for entire School of
Dentistry. Resolve accounts receivable inquiries from vendors. Assist
suppliers with questions regarding the Coupa system to expedite payment.
Manage the product return process with suppliers as needed. This
includes obtaining the Return Material Authorizations (RMAs) and
ensuring proper invoice credits are received. Reconcile and process lab
invoices. In coordination with the School of Dentistry leadership, issue
and manage POs for capital purchases. 2. Deposits Manage the daily
deposit function for the School of Dentistry. This involves reconciling
the daily deposits from all clinics against the bank and EHR (axiUm)
record. Deposits for the Dental Store, and the sim lab vending machine
also need to be prepared and reconciled. Create the appropriate cash
receipt vouchers (CRVs) and electronic CRVs (ECRVs) for submission to
the Bursar\'s Office and Comptroller\'s Office. 3. Budget and Encumbered
Funds Management Evaluate and analyze the encumbered balances of
department budgets. Determine and implement the actions needed to reduce
encumbrances where necessary. Manage and resolve any open purchase
orders that are not closing timely. Assist PIs with budget and expense
management on School of Dentistry grants. Assist department chairs and
program directors with managing their department\'s operating budgets
and their available funds in restricted accounts. 4. Reimbursements
Evaluate and process reimbursement requests from students and dental
residents. Meet with program directors, students, and residents annually
to outline reimbursement guidelines for the incoming class. Collaborate
with program directors to establish a best practice for process
efficiency. Track student/resident expenditures against available
reimbursement allowance. Reconcile and act as delegate for Pcards used
by the School of Dentistry Office of the Dean. 5. Optimize non-clinic
supply utilization Encourage best practices among faculty/staff to
optimize utilization of supply resources (such as office supplies) to
preserve available budget. In partnership with stakeholders in the
clinics, Dental Store, and sim lab, work to reduce excess inventory for
the entire School of Dentistry. 6. Special Projects Develop and manage
department initiatives to improve processes, efficiency, and budget
maximization. Partner with internal stakeholders in different dental
departments to lower purchasing costs and improve the purchasing
process. Oversee Payment Card Industry (PCI ) compliance with credit
card use for the entire School of Dentistry. Ensure that all areas that
process credit card transactions (cashiers, faculty practice, patient
financial service, etc.) are properly trained and in compliance with
university policies. Update the School of Dentistry PCI policy manual as
needed. 7. Fiscal Responsibilities Responsible for basic financial
/budget activities within department/college. May include P-card
responsibilities. Responsible for reviewing financial reports and/or
monitoring and reconciling fiscal related activity. Responsible for
financial report reviews and provides recommendations regarding
department/college budget. ** OTHER EXPERIENCE AND
QUALIFICATIONS: Required Knowledge, Skills and Abilities A high school
degree or equivalent. A minimum of 3 years of office experience with
above average ability in financial management. Solid Microsoft Office
skills, particularly Excel. Advanced knowledge regarding obtaining and
manipulating data exported from information systems applications. Sound
judgment, critical thinking and problem-solving skills. Ability to
manage ambiguous situations. Ability to work independently and take
initiative as needed. Strong written, verbal, and interpersonal skills.
Ability to meet required deadlines. Strong customer service and
organizational skills. Demonstrated attention to detail, professional
attitude, and ability to maintain confidentiality. Preferred Knowledge,
Skills and Abilities Bachelor\'s Degree preferably in Accounting,
Finance, or business-related field. Experience in an academic
environment Department: Dental School Posting Date: 06/10/2025 Closing
Date: To apply, visit https://apptrkr.com/6303479 It is the policy of
Marquette University to provide equal employment opportunities (EEO ) to
all employees and applicants without regard to race, color, religion,
sex, sexual orientation, gender identity, national origin, disability,
protected veteran status or any other applicable federal or
state-protected classification. Copyright 2025 Jobelephant.com Inc. All
rights reserved. https://www.jobelephant.com/ ** APPLICATION
INSTRUCTIONS: Apply Online: https://apptrkr.com/6303479 Qualified
females, minorities, and special disabled veterans and other veterans
are encouraged to apply.
