Project Administrative Assistant - Therma

Therma LLC • San Jose, CA • 4w ago

Therma, a Legence company

For over 50 years, Therma (https://www.therma.com/) has continued to redefine the mechanical construction landscapes in California. Renowned for outstanding client service and attention to detail, we balance innovative, facility-specific solutions with a pragmatic, cost-conscious approach. Today, the firm employs more than 1,100 people in 3 regional offices, and its clients represent a diverse range of market sectors, including Biopharmaceutical, Education, Healthcare, Food & Beverage, Commercial, Industrial and Data Center facilities. Our culture is open, innovative, collaborative, and fun - all reflected in recognition of Therma as a #1 Best Place to Work on multiple occasions. We create an environment that empowers & challenges employees, giving them the greatest opportunity to succeed.

We are seeking a Project Administrative Assistant with a passion for organization, project coordination, and driving operational excellence. This role is a great opportunity for a detail-oriented professional who thrives in a fast-paced construction environment and enjoys working alongside a dynamic team.

Key Responsibilities:

Provide direct support to Project Managers and the project team, ensuring smooth operations and project success.

Manage RFIs, Change Orders, Submittals, O&Ms, and drawings, maintaining precise documentation.

Collaborate with internal and external stakeholders, ensuring seamless communication and coordination.

Assist with project scheduling, tracking deadlines, and ensuring timely completion of deliverables.

Maintain meticulous records, correspondence, and project documentation to support job site operations.

Handle multiple tasks simultaneously and work effectively under time constraints in a fast-paced environment.

Demonstrate exceptional attention to detail and problem-solving skills.

Perform additional administrative duties as required to support project success.

Qualifications & Skills Required:

1+ years of experience in construction project administration, specializing in:

RFIs, Change Orders, Submittals, O&Ms, and construction documentation.

Proficiency in key software tools, including:

Excel, BlueBeam, and Microsoft Office, Procore.

Strong organizational and communication skills, with the ability to multi-task effectively.

Excellent interpersonal skills to collaborate with internal teams, clients, and subcontractors.

Ability to work independently and as part of a team, demonstrating initiative and problem-solving skills.

We are unable to provide immigration sponsorship for this position.

LI-JS1 #LI-Onsite

About Legence

Legence, a Blackstone Portfolio Company , is North America's leading, integrated provider of energy efficiency and sustainability solutions for the built environment. Legence improves the performance of buildings, making the spaces that shape our lives healthier and more sustainable. We specialize in helping clients decrease operating costs, reduce carbon emissions, and enhance occupant well-being and productivity. From advisory services and design to construction and ongoing maintenance, we offer a comprehensive suite of Stackable Solutions across the entire building lifecycle. With over a century of experience, we have the expertise to implement high-performing projects with unmatched outcomes, serving industry leaders in mission-critical and other essential sectors such as data centers, semiconductors, life sciences, healthcare, education, and more.

Benefits Overview

Health & Welfare : Medical, dental, vision, prescription drug benefits, company-paid short term and long term disability, basic group life and AD&D, and mental wellness support through Spring Health.

Time Off Benefits : Paid vacation, company-paid holidays, and paid sick leave.

Financial Benefits : 401(k) retirement savings plan

Reasonable Accommodations

If you need assistance or accommodations during the application or interview process, please contact us at ta@wearelegence.com or your dedicated recruiter with the job title and requisition number.

Third-Party Recruiting Disclaimer

Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence.

Pay Disclosure & Considerations

Where pay ranges are indicated, please note that a successful candidate's exact pay will be determined based relevant job-related factors, including any of the following: candidate's experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.

Equal Employment Opportunity Employer

Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.

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