Administration Assistant

Iron Mountain • Tallahassee, FL • 12h ago

At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That's why we need smart, committed people to join us. Whether you're looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain.

We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways.

Are you curious about being part of our growth stor?y while evolving your skills in a culture that will welcome your unique contributions? If so, let's start the conversation.

Elevate Your Career at Iron Mountain

We're looking for an experienced, proactive, and detail-oriented Administration Assistant

to support our Global Platform & Technologies(GPT) and Global Product & Solutions(GPS) teams. This role offers a unique opportunity to work with a team that is bringing innovative new software platforms and solutions to market.

You'll be responsible for ensuring smooth operations across several aspects of running

a large software development organization including equipment ordering, onboarding

new employees, resolving expense report issues and organizing team workshops that

are critical for success. You'll also play a critical role in drafting communications and taking on special projects that require a mix of creativity and precision.

To thrive in this role, you'll need to work in partnership with our Executive Assistant.

Together you will tackle the administration needs of the GPT and GPS team with urgency,

good judgement and strong communications.

What we offer:

Remote flexibility

Comprehensive Benefits Package

Paid vacation time, paid holidays, paid sick/personal time

Tuition Reimbursement

401(k) with company match & Employee Stock Purchase Program

EAP- Employee Assistance Program

Role and Responsibilities:

Coordinate and schedule onsite events for the GPT/GPS team, ensuring seamless logistics, including travel, room bookings, catering, and audio-visual requirements.

Communication & Correspondence: Draft and manage emails, letters, memos, and reports. Respond to internal and external communications with professionalism and poise.

Employee Hiring and Onboarding: Assist with administration details related intaking requests for hire, entering them into our systems, ordering new hire equipment, etc.

Visa requests: Handle necessary work permits when we onboard international employees.

Travel & Expense Expense Report Issue Triage: Be familiar with our expense report practices so that you can aid our GPT / GPS teams when issues arise.

Special Projects: Provide administrative support to our team members in selected special projects that require administration support and project coordination.

Cross-Functional Interaction: Interface with Engineering team, Product Management teams, financial teams and vendors.

Document & Data Management: Prepare and organize reports, presentations, and data, ensuring accuracy and timely follow-up on action items

The Ideal Candidate Characteristics & Credentials

Experience: 2-4 years of administrative experience, including strong problem solving skills.

Organizational Skills: Attention to detail with the ability to partner with Executive Assistants to prioritize, and manage multiple tasks effectively.

Technical Proficiency: Skills in Google suite, MS Office (Outlook, Word, PowerPoint, Excel) and other web tools.

Communication & Relationship Building: Strong verbal and written communication skills, with the ability to foster positive relationships.

Confidentiality & Judgment: Experience handling confidential information and exercising discretion and sound judgment in decision-making.

Self-Motivation & Work Ethic : Highly motivated, proactive, and able to work independently with a sense of urgency, maintaining a high energy level and strong work ethic.

Join us at the Mountain where culture and values are practiced and respected every day. Apply Now!

Category: Administrative Services

Iron Mountain is a global leader in storage and information management services trusted by more than 225,000 organizations in 60 countries. We safeguard billions of our customers' assets, including critical business information, highly sensitive data, and invaluable cultural and historic artifacts. Take a look at our history here.

Iron Mountain helps lower cost and risk, comply with regulations, recover from disaster, and enable digital and sustainable solutions, whether in information management, digital transformation, secure storage and destruction, data center operations, cloud services, or art storage and logistics. Please see our Values and Code of Ethics for a look at our principles and aspirations in elevating the power of our work together.

If you have a physical or mental disability that requires special accommodations, please let us know by sending an email to accommodationrequest@ironmountain.com. See the Supplement to learn more about Equal Employment Opportunity.

Iron Mountain is committed to a policy of equal employment opportunity. We recruit and hire applicants without regard to race, color, religion, sex (including pregnancy), national origin, disability, age, sexual orientation, veteran status, genetic information, gender identity, gender expression, or any other factor prohibited by law.

To view the Equal Employment Opportunity is the Law posters and the supplement, as well as the Pay Transparency Policy Statement, CLICK HERE

Requisition: J0089159

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