Administrative Assistant II - City Clerk
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Administrative Assistant II - City Clerk
Salary
$0.00 Hourly
Location
Boise City Hall, ID
Job Type
Full Time Regular
Job Number
23 -07187
Department
Finance & Administration
Division
City Code Support
Opening Date
06/18/2025
Closing Date
7/4/2025 12:00 PM Mountain
Description
Benefits
Questions
Summary Statement
Provides legislative and administrative support for the City of Boise Clerk's Office and attends city council and/or other board and commission meetings to provide technical and administrative support. Assists with projects, responding to public records requests, and judicial reviews. Serves as a back-up for supervisor and/or records. This position works under direct supervision.
Essential Functions
Handles moderately complex issues and problems and refers more complex issues to higher-level staff. Is capable of performing all duties of an Administrative Assistant I and provides team support and training, as needed.
Provides administrative, technical, and legislative support for Boise City Council and other legislative bodies. Sets up and tears down meetings, assists with scheduling. Responsible for clerking City Council and board and commission meetings and documenting motions and votes in compliance with Statute 74-206. Prepares and distributes meeting agendas and minutes. Manages public notices and other records including securing signatures, processing official city documents, notarizing, and coordinating timely document recording with government agencies. Proofreads legal notices and maintains updates to the city code. Routinely handles information of a sensitive or confidential nature.
Reconciles financial transactions, including deposits, payments and account adjustments. Collaborates with finance, purchasing, IT and external vendors to process payments through various systems and ensure timely reconciliation. Trains staff on deposit procedures.
Schedules meetings, reserves rooms, and sends invitations on behalf of leadership. Manages legislative management software accounts, training and troubleshooting. Updates SOPs in the process manager and maintains training records. Processes cemetery deeds, manages P-cards and assists with travel arrangements. Supports team training, resolves issues and generates reports as needed. Assists with weekly restocking.
Scans, indexes and manages electronic records for deposits, council activities, boards, commissions and departmental operations. Conducts research related to special projects and provides research reports. Researches and retrieves documents and serves as a backup for records center projects. Performs other data entry as needed.
Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.
Requirements
Required Knowledge, Experience, And Training
High school diploma or equivalent and two years of progressively responsible experience performing administrative or clerical support duties in a departmental or operational group.
Knowledge of: general office equipment, equipment operations and telephone etiquette; general office practices and procedures; accurate and proper grammar, punctuation and spelling; basic accounting principles and general customer service techniques; and computer usage including related software.
Ability to: read and understand complex laws and other written documents; 10-key by touch; apply basic math; receive, comprehend and follow verbal instructions; communicate effectively in the English language at a level necessary for efficient job performance; and perform all essential functions as assigned by an authorized employee, supervisor and/or manager with or without reasonable accommodation
Preferred Knowledge, Experience, And Training
Two years of experience in e-Recording systems.
Licensing And Other Requirements
Valid state-issued drivers license
Special Requirements
Applicants must be able to pass:
City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation
Driving Record Check
Working Conditions
The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Efforts
While performing the duties of this job the employee is occasionally lifting/carrying up to 35 pounds. Also, the employee is occasionally pushing/pulling up to 35 pounds. The noise level is occasionally moderate. Work includes sensory ability to talk, hear and smell. Work in this position also includes close vision, distance vision and depth perception. Employees will sit, stand, walk, stoop, kneel, crouch, crawl, climb and balance. Position requires hand/finger dexterity.
Working Environment
The work environment will include inside conditions. Employees will also drive a vehicle as part of this position.
Top talent deserves top-notch benefits. The City is among the best in the Treasure Valley when it comes to the benefits and perks we offer our employees.
Most positions are eligible for the general benefits listed here; firefighters, police officers, senior managers, command staff, and directors may be offered other benefit plans.
Healthcare:
ZERO premium medical coverage option for you and your family
Low-cost dental and vision options.
Post-employment health savings account.
Retirement and Investment Plans:
PERSI retirement benefits
401(k) or 457b pre-tax investment options with employer match.
457b Roth after-tax investment options with no match
WellBeing Program:
Up to $500 cash per year for participants.
Alternative transportation incentives.
Paid Leave - City employees receive generous paid leave:
10 hours of vacation per month, and this increases the longer you stay with the City
12 paid holidays every year
8 hours of sick leave per month
10 weeks Parental Leave
Life & Long Term Disability:
Basic Life insurance at no cost to you
Long Term Disability insurance at no cost to you
Other optional benefits:
Pre-tax Flexible Spending Accounts
Supplemental Life Insurance
Supplemental Disability Insurance
Tuition reimbursement
Free local bus pass
Corporate discount programs
AFLAC
Employee Assistance Program for short-term counseling on work, family, finances, and personal issues.
Please visit our website for further details mybenefits.cityofboise.org
