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Administrative Assistant to Extension Specialists

Montana State University • Bozeman, MT • 8h ago

Position Details

Position Information

Announcement Number STAFF - VA - 25369

For questions regarding this position, please contact:

Tara Mastel

tmastel@montana.edu

Classification Title Admin Assoc III

Working Title Administrative Assistant to Extension Specialists

Brief Position Overview

This position provides administrative support to content area specialists in Extension to support their programmatic efforts.

Position Number 4M1033

Department Administration - MSU Extension

Division Extension

Appointment Type Classified

Contract Term Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA Non-Exempt

Union Affiliation FOCUS-MFPE

FTE 1.0

Benefits Eligible Eligible

Salary Starting at $21.00 per hour, commensurate with experience, education, and qualifications.

Contract Type Classified Salary

If other, please specify

Recruitment Type Open

Position Details

General Statement

Montana State University ( MSU ) Extension improves the lives of Montana citizens by providing unbiased research-based education and information that integrates learning, discovery, and engagement to strengthen the social, economic and environmental well-being of individuals, families, and communities. MSU Extension is committed to the land grant mission and engaging with communities to address locally identified and statewide needs. MSU Extension has a field faculty staff of 97 Extension Agents serving 56 counties and 7 reservations, and 45 subject matter experts located in Bozeman and other locations across the state. Program offerings include agriculture, horticulture, natural resources, 4-H youth development, family and consumer sciences, and community vitality programs. For additional information see the web site: https://www.montana.edu/extension/ (https://www.montana.edu/extension/%20)

Duties and Responsibilities

This position provides administrative support to content area specialists in Extension to support their programmatic efforts.

Provides administrative support to Extension Specialists including those in the Community Vitality program and others across various departments.

Assist Specialists with communications and marketing including social media, websites, and physical or digital marketing materials maintaining brand integrity in coordination with MSU Extension Communications.

Assist with event planning and implementation for Extension conferences, meetings, and gatherings (in person, online, hybrid) led by Specialists including tasks such as registration, logistics, materials preparation, and general event support.

Assist Specialists with programming efforts and project coordination including materials development, data collection, management and reporting, and tracking of timelines and deliverables as needed.

Monitor operations budgets and assist Specialists with tracking expenditures.

Required Qualifications - Experience, Education, Knowledge & Skills

Bachelor's degree or Associate's degree, or an equivalent combination of education and experience.

Demonstrated experience as an administrative assistant, business manager, or operations manager.

Demonstrated competence in bringing projects and initiatives to a successful conclusion.

Demonstrated proficiency in Microsoft Word, Excel, Access, PowerPoint, SharePoint, Outlook, and other relevant computer software.

Preferred Qualifications - Experience, Education, Knowledge & Skills

Advanced degree or post-graduate training in business, public administration or communications.

Experience with Extension.

Knowledge of organizational policies and procedures.

Experience with website content management systems ( CMS ) and online accessibility.

The Successful Candidate Will

Possess excellent human relations skills.

Work with a high level of professionalism.

Possess the ability to work effectively with other team members and the public.

Strong decision-making skills and initiative.

Able to take direction from multiple people.

Possess an understanding of the land grant university mission and an appreciation for rural and urban populations.

Possess strong written and oral communication skills

Able to establish relationships and work with individuals who have diverse backgrounds and experiences.

Ultimately, the successful candidate will be relational, responsive, and reliable.

Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? No

Posting Detail Information

Number of Vacancies 1

Desired Start Date Upon completion of a successful search.

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Screening of applications will begin on June 9, 2025; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

EEO Statement

Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.

In compliance with the Montana Veteran's Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran's preference, please complete the veteran's preference information located in the Demographics section of your profile.

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