Scheduling Specialist Tennova Heart - Turkey Creek

Community Health Systems • Knoxville, TN • 3d ago

Job Summary

The Scheduling Specialist is responsible for managing and optimizing the scheduling process for patients and physicians offices within the hospital or medical facility. This role involves coordinating appointments, procedures, and treatments across departments to ensure efficient utilization of resources and high-quality patient care. The Scheduling Specialist serves as a key liaison between patients, medical staff, and administrative teams, ensuring timely and accurate scheduling while providing excellent customer service.

Essential Functions

Schedules patient appointments for consultations, tests, procedures, and follow-ups, ensuring proper allocation of time and resources.

Notifies patients of appointment confirmations, cancellations, or reschedules, as well as providing necessary information and instructions, ensuring a high level of patient satisfaction.

Accurately enters and updates patient information into the electronic health records (EHR) or scheduling system.

Works closely with medical staff to align patient appointments with clinical priorities and optimize provider schedules.

Tracks and manage patient cancellations and no-shows, ensuring timely rescheduling and minimizing disruptions.

Provides general administrative assistance, including answering calls, managing patient referrals, and coordinating patient files.

Receives orders from the Order Facilitator and reviews to make sure the orders are valid and complete.

Asks patients the necessary questions for specific tests and provide the required procedure preparation or instructions.

Prioritizes work efficiently, including processing STAT order timely.

Notifies ordering offices if unable to contract their patient to schedule procedures.

Offers alternative scheduling options when needed to accommodate patient preferences and medical needs.

Communicates with physicians, nurses, and other medical professionals to ensure appointments are properly scheduled based on clinical priorities and patient needs.

Performs other duties as assigned.

Complies with all policies and standards.

Qualifications

Associate Degree or certification in Healthcare Administration, Medical Office Administration, or a related field preferred

0-2 years of experience in medical scheduling, administrative support, or customer service preferred

0-2 years of experience with electronic medical record (EMR) systems, scheduling software, or medical front desk operations preferred

Knowledge, Skills and Abilities

Strong knowledge of appointment scheduling, patient flow management, and administrative procedures.

Strong organizational and time-management skills with the ability to handle multiple tasks and deadlines.

Excellent verbal and written communication skills to effectively interact with patients, medical staff, and administrative teams.

High attention to detail and accuracy, particularly in data entry and record-keeping.

Ability to work in a fast-paced environment while maintaining a calm, professional demeanor.

Proficient in Microsoft Office Suite (Word, Excel, Outlook) and hospital scheduling or EHR software.

Knowledge of medical terminology is a plus.

Equal Employment Opportunity

This organization does not discriminate in any way to deprive any person of employment opportunities or otherwise adversely affect the status of any employee because of race, color, religion, sex, sexual orientation, genetic information, gender identity, national origin, age, disability, citizenship, veteran status, or military or uniformed services, in accordance with all applicable governmental laws and regulations. In addition, the facility complies with all applicable federal, state and local laws governing nondiscrimination in employment. This applies to all terms and conditions of employment including, but not limited to: hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. If you are an applicant with a mental or physical disability who needs a reasonable accommodation for any part of the application or hiring process, contact the director of Human Resources at the facility to which you are seeking employment; Simply go to http://www.chs.net/serving-communities/locations/ to obtain the main telephone number of the facility and ask for Human Resources.

Similar Jobs

Clinic Administrative Assistant

Fresenius Medical Care North America • Knoxville, TN • 12h ago

Hospital & Medical

PURPOSE AND SCOPE: Maintains files of medical records and performs other clerical duties as required. Ensures proper maintenance of patient charts/records. Works in compliance with guidelines for release of information....

12h ago

Go to Apply

Registered Nurse

Maxim Health • Knoxville, TN • 1d ago

Hospital & Medical

Salary: $28 - $32 / per hour Maxim Healthcare in Knoxville, Tennessee is hiring Registered Nurses (RN) to work with Pediatric and/or Adult patients 1 on 1 in the comfort of their homes. If you want to make a direct impac...

1d ago

Go to Apply

Assistant Dental Office Manager

Aspen Dental • Knoxville, TN • 5d ago

Hospital & Medical

At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and f...

5d ago

Go to Apply

Medical Assistant-Tennova Gastroenterology Turkey Creek

Community Health Systems • Knoxville, TN • 5d ago

Hospital & Medical

As a Medical Assistant at Tennova Gastroenterology Turkey Creek you'll join a team and be a part of a culture that's dedicated to providing top quality care to our patients. Our full-time employees enjoy a robust benefit...

5d ago

Go to Apply

MEDICAL STAFF COORDINATOR

Covenant Health Inc. • Knoxville, TN • 1w ago

Hospital & Medical

Overview Medical Staff Coordinator, Clinical Quality PRN/OCC, 32 Hours Per Pay Period, Day Shift Covenant Health Overview: Covenant Health is the region's top-performing healthcare network with 10 hospitals ( http://www....

1w ago

Go to Apply

MEDICAL STAFF COORDINATOR

Covenant Health Inc. • Knoxville, TN • 1w ago

Hospital & Medical

1w ago

Go to Apply

Pharmacy Operations Manager

Walgreens • Alcoa, TN • 1w ago

Hospital & Medical

Job Description: Where state and federal laws/regulations allow, accountable for performing day-to-day non-clinical pharmacy operations, administrative activities; Ensures efficient pharmacy workflow and a positive patie...

1w ago

Go to Apply

CLIN NURSE I

Covenant Health Inc. • Knoxville, TN • 1w ago

Hospital & Medical

Overview Registered Nurse, Emergency Department Full Time, 72 Hours Per Pay Period, Day Shift 0700-1930 Rotating weekends and holidays (Christmas, New Years, Easter, Memorial Day, Independence day, Labor day and Thanksgi...

1w ago

Go to Apply

Director of Nursing

Sevita • Maryville, TN • 1w ago

Hospital & Medical

D&S Community Services , a part of the Sevita family, provides community-based services for individuals with intellectual and developmental disabilities. Here we believe every person has the right to live well, and e...

1w ago

Go to Apply

Medical Technologist

Community Health Systems • Powell, TN • 1w ago

Hospital & Medical

Benefits: Health Insurance (Medical, Dental, Vision) 401(k) with matching Student Loan Repayment: Up to $10,000 Competitive salary and comprehensive benefits package. Job Summary The Medical Technologist I performs routi...

1w ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.