Personnel & Finance Coordinator
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Personnel & Finance Coordinator
Salary
See Position Description
Location
Pittsburgh, PA
Job Type
CS Non-Competitive, Full Time
Job Number
25-PFC-01
Department
Permits, Licenses, & Inspections
Opening Date
06/16/2025
Closing Date
7/7/2025 4:00 PM Eastern
FLSA
Non-Exempt
Bargaining Unit
01
Description
Benefits
Questions
POSITION SUMMARY
The Personnel & Finance Coordinator supports the Department's day-to-day administrative operations and processes to ensure smooth workflow for payroll, financial records, and personnel onboarding and offboarding.
Department : Permits, Licenses & Inspections
Posting Type : Announcement
Salary : $62,670 per year.
Union : Non-Union.
Civil Service Classification : Non-Competitive
REQUIREMENTS
General Application Requirements:
You must submit or show proof of all of the following at the time of application (unless otherwise indicated below) or your application will be disqualified.
Disqualifications based on any of these General Application Requirements are not subject to Civil Service appeal.
Applicants must submit a complete application including education, work experience, a resume (if applicable) and completed supplemental questions.
Applicants must become residents of the City of Pittsburgh prior to employment and remain a resident throughout employment. Click here (https://arcg.is/vD5Hn) to view a map of City of Pittsburgh neighborhoods.
NOTE: The City of Pittsburgh, as a matter of policy, conducts pre-employment and promotional background investigations on all candidates being considered for positions. The background investigation includes but is not limited to criminal background, driver's license and City of Pittsburgh real estate tax payments. Candidates may be disqualified from consideration from employment based on the results of their background investigation (as it relates to the job for which the applicant is being considered).
NOTE: Candidates being considered for employment will be required to submit official transcripts to verify of their post-secondary education (college/university, trade school, etc.) prior to being hired by the City of Pittsburgh. Transcripts must be submitted at the time of any/each job interview you have with the City of Pittsburgh.
QUALIFYING REQUIREMENTS:
Your City of Pittsburgh application will be reviewed and your work experience and education/training will be evaluated to determine if you meet the qualifying eligibility requirements listed below for this position. You will be sent an eligibility letter regarding your eligible/ineligible status.
WORK EXPERIENCE : The application must clearly show One (1) year of full time experience in human resources or accounting. (Less than full-time experience will be calculated on a pro-rated basis.)
EDUCATION/TRAINING : The application must clearly show a Bachelors Degree in Public Administration, Business Administration, Human Resources, Accounting, or a related field.
EQUIVALENCY : Education/training and/or work experience may be substituted for work on a year for year basis if the application clearly shows the required number of years to meet the Total Qualifying Requirement for this position (based on the sum of work experience and education/training listed above) . The Total Qualifying Requirement is five (5) years. (See NOTE under the General Application Requirements Section above regarding the verification of education/training.)
CIVIL SERVICE EXAMINATIONS
If you meet the qualifying requirements listed above, you will be sent a letter of admission (when applicable) for the following examination(s). You must pass the written and/or performance examination(s) in order to have your name placed on the official Civil Service eligibility list for this position. Candidates who receive job offers must pass a medical examination (when applicable) prior to start date.
Written: None required for this position.
Performance: None required for this position.
Medical: None required for this position.
POSITION DUTIES
Supports the administration of the department, particularly in the areas of financial records and systems, personnel matters, and other duties as assigned.
Performs personnel matters for the department, including but not limited to, processing payroll, accounting for overtime, preparing and maintaining the employee hiring and disciplinary records, and scheduling meetings related to personnel matters.
Purchases Department equipment, supplies, and services, including establishing and maintaining relationships with vendors, drafting invoices, and recording payments in accordance with established City and Departmental policies and procedures.
Organizes, maintains, and reconciles journals, ledgers and various other financial records, both manually and by computer.
Leads Human Resources processes by coordinating the necessary paperwork, required forms, and reports for onboarding, off-boarding , and other related functions.
Collaborates closely with other departments, including the Office of Management and Budget, Human Resources, and the Controller's office to ensure accurate financial reporting.
Works closely with the training and development team to onboard or off-board employees for the Department, which may include scheduling or conducting new employee inter-departmental check ins or exit interviews.
May assist in the preparation of the Department's budget and contracts, grant applications, legislation, and other correspondence etc.;
Performs activities and functions of related personnel and other related tasks/duties as assigned or required.
Click here (http://www.governmentjobs.com/careers/pittsburgh/classspecs) to view the full job description including knowledge, skills, and abilities and working conditions for this position. Locate and click on the position title to view the complete job description.
Full-time City employees receive a comprehensive benefit package including:
Health, Dental and Vision Benefits
Pension
Voluntary Deferred Compensation Plan
Tuition Reimbursement
Paid Holidays
Paid Vacation
Personal Days
(Benefits may be modified based on collective bargaining unit terms.)
01
Do you have one (1) year of full-time professional experience in human resources or accounting?
Yes
No
02
If you answered yes, please describe your experience. If you answered no, please indicate "N/A".
03
Do you have a Bachelor's Degree from a fully accredited institution in Public Administration, Business Administration, Human Resources, Accounting, or a related field?
Yes
No
04
The City of Pittsburgh welcomes all applicants, including those who would need to relocate to satisfy the Residency Requirement prior to starting this position. Please elaborate on your plans to relocate to Pittsburgh if you do not already live within the City of Pittsburgh municipality. If you already reside within the City of Pittsburgh, please write N/A.
05
Please confirm below that you understand that your OFFICIAL transcripts must be submitted to the Department of Human Resources and Civil Service if you are selected to fill this position.
Yes
No
Required Question
Employer
City of Pittsburgh
Address
414 Grant Street Room 431 Pittsburgh, Pennsylvania, 15219
Phone
412-255-2710
Website
http://www.pghjobs.net
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