Program Manager- Big Ten Academic Alliance (BTAA) - 1030103-6689

University of Illinois • Urbana, IL • 13h ago

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12795430 Program Manager- Big Ten Academic Alliance (BTAA)

The Big Ten Academic Alliance, the consortium of the Big Ten universities, is seeking a dynamic, collaborative individual to bring their excellent program and large event management skills, leadership talents, and passion for higher education to the team supporting the Big Ten Academic Alliance Leadership Institute. The Big Ten Academic Alliance Leadership Institute houses the Alliance\'s highly regarded portfolio of academic leadership programs for emerging leaders, department executives, and newly appointed deans. Reporting to the Associate Director of Programs, this individual will be a key contributor to the planning and delivery of the Institute\'s skills-based, strategically focused, culturally competent leadership training.

We are looking for enthusiastic candidates who are:

highly skilled at all phases of planning, delivering, and supporting

large professional and higher education conferences and events.

knowledgeable about leadership development and excited to be a part

of advancing the Alliance\'s industry leading portfolio of academic leadership programs.

committed to delivering exceptional service and support to event

partners and participants, equipped with excellent inter-personal skills and a deep understanding of group dynamics.

well-organized, detail-oriented, and motivated to find solutions and

deliver excellent outcomes.

collaborative and enjoy working in a team environment.

passionate about supporting the education, research, diversity, and

engagement missions of our world-class universities.

The Vice Provosts for Faculty Affairs Group of the Big Ten Academic Alliance develop and sponsor the leadership programs of the BTAA Leadership Institute. This position will be assigned to support those consortial, cohort-based, and multi-part seminars. As needed, this position may be assigned other duties including working with other groups and programs.

The Big Ten Academic Alliance is the nation\'s preeminent model for effective collaboration among research universities. Since 1958, the Alliance has helped the world-class institutions of the Big Ten advance their academic missions, generate unique opportunities for students and faculty, and serve the common good by sharing expertise, leveraging campus resources, and collaborating on innovative programs. For more information on the Big Ten Academic Alliance visit http://www.btaa.org.

This position is located at the Big Ten Academic Alliance headquarters in Champaign, Illinois. Employees work a hybrid work schedule with two days in the office and three days remote. If consistent with the best interests and needs of the consortium, consideration may be given to a request for an alternative work location.

Staff are employees of the University of Illinois and receive employee benefits. We are dedicated to creating an inclusive and diverse community that values and celebrates the unique contributions of everyone, actively seeking those who share our commitment to diversity and inclusion and who will contribute to the creation of a welcoming and supportive environment for all.

Duties & Responsibilities

Conference Planning and Delivery

Serve as primary advisor to university planning teams and act as main liaison to host universities regarding overall conference development, management, and delivery of leadership development programs.

Plan and administer conferences, including implementing operational policies and procedures for managing daily administrative matters.

Negotiate with vendors, including hotels, audio/visual providers, and others, to secure reservations, services, and contracts.

Oversee contractual obligations and other business processes to ensure successful program outcomes, including post-event reimbursements and invoice processes.

Establish financial controls and guidelines to maintain costs within budget limits, monitor invoices, and supervise income and expense activity.

Direct and coordinate services for events, such as accommodations, facilities, catering, signage, displays, special needs requirements, printing and security.

Manage day-to-day operations of the event, including directing the physical planning, logistics for the event, and on-site execution.

Program Management

Develop and communicate programmatic and logistical information.

Serve as liaison and primary point of contact for host campus representatives, speakers, participants, and external partners.

Provide resources and support to campus representatives responsible for implementing consortial programs and hosting leadership programs.

Use a variety of information technology tools and applications to create and manage in-person and virtual meetings and collaborations, including registration sites, shared virtual workspaces, web pages, meeting materials, and data management.

Leverage cloud-based technologies, databases, spreadsheets, and other collaborative tools to facilitate institutional benchmarking, information sharing, and conso

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