Receptionist/Admin

Robert Half • Santa Clara, CA • 16h ago

Description

The Administration/Reception position is responsible for independently performing day to day Reception/Front office Management along with other functions related to Admin Dept.

Responsibilities

Daily walk around the facility to assess readiness of the facility for daily operations. This task will include but not restricted to making sure of cleanliness, availability of office supplies and break room supplies such as tea/coffee refilled throughout the facility, managing printing requests, coordinating shipping of items, ordering of administrative supplies, preparing, and assisting during client visits and other tasks as may be assigned from time to time by the Supervisor.

Reception Duties

Reception Management

Receive clients & guest at the front desk

Ensure TCS security protocols are followed

Identity Cards/Badge management

Perform Mailroom function & Shipping tasks as required (through FedEx / UPS / others)

Maintain conference room reservations, and ensure rooms are cleaned & ready for meetings.

Admin Duties

Order & manage supplies (pantries, copiers, office supplies, etc.)

Maintain cleanliness and maintenance of Equipment of the location & liaison with Bldg. management for the same.

Maintain Seat Occupancy data.

Assist with annual budget and all related vendors

Daily and Monthly reports

Billing

Any other Admin duties assigned by Office Admin/Supervisor from time to time.

Requirements

Qualifications

Associate degree (preferred)

02- 04 years' experience in Reception/Admin Function of a medium sized facility (between 50-100 associates) preferred.

Should possess excellent English communication skills (written & verbal)

Should have good computer skills: Microsoft Office (especially word, excel, power point etc.).

Should have knowledge of: - (1) Office Management (2) Basic purchase procurement processes (pantry & Office supplies)

Must be a team player with good interpersonal skills and ability to work in a diverse multicultural environment.

Should possess: - (1) Good organizational and planning skills, (2) Analytical and problem-solving skills, (3) Good and quick decision-making capability.

Should be: (1) Proactive (2) Self-motivated (3) Adaptive (4) Professional (5) Able to multitask, (6) Accessible on phone for any emergency requirement at the location

Should be: (1) Flexible (2) Available for work outside of regular business hours (i.e. Come in early/leave later) if needed as per project requirement.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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