Job Summary:
WHO ARE YOU?
Do you enjoy dance music? Do you excel at stage production coordination? Then you're in luck! We are looking for a highly motivated self-starter who embodies both a passion for dance culture and a love of the production space. Is this you? Read on...
WHO ARE WE?
Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction. The quality of the Headliner experience is our top priority.
Throughout our 20-year history, Insomniac has produced almost 400 festivals, concerts and club nights for over 4 million attendees in California, Colorado, Florida, Nevada, New York, Texas, Puerto Rico, and the United Kingdom, with expansions into Brazil, Japan and India. Insomniac's premier annual event, Electric Daisy Carnival Las Vegas, is the largest multi-day music festival in North America, and attracted more than 400,000 fans over three days in October 2021. The company was founded by Pasquale Rotella, and has been based in Los Angeles since it was formed in 1993.
THE ROLE
Insomniac Events is seeking a highly motivated and proactive Stage Production Project Manager to join the Stage Production team in Los Angeles. We are seeking a Stage Production Project Manager to support the functions of Insomniac's Stage Production Department. This is not a remote position.
RESPO NSIBILITIES
General
Become familiar with stage drawings, specifications and other documents concerning assigned projects
Build and evolve production folders for each festival
Maintain vendor database with regular updates
Update and manage Stage production dropbox
Take notes and relay tasks from stage production-related meetings
Update and distribute music & staging guides, calendars, vendor sheets, crew sheets, design due dates, etc.
Arrange and coordinate all US visas needed for Insomniac
Manage/track shipping schedules, and send warehouse shipping list
Manage and execute show advancing and scheduling with vendors and stage managers (machinery, labor, power, offices, credentials, meals, parking, radios, vehicles, barricade, internet, fencing, photo lifts, quartermaster items, travel, etc)
Review, red-line, and approve submitted advances
Manage & distribute stage drawings, engineering, pixel maps, lighting plots/patch, audio plots SFX plots from vendors
Send stage managers stage designs, schedules, and all other necessary, relevant info
Send stage vendors the stage schedules and coordinate any scheduling discrepancies
Maintain Executive Producer's calendar, working with other executive assistants in scheduling and setting site visits, meetings, and issuing reminders
Attend site visits with Executive Producer, attend meetings, and produce digital minutes/reminders e.g. stage production meetings, Fire Marshall, county, venue officials, etc
Collect Stage Engineering & Fire Certs for all stages and structures
Submit Engineering to County - pay for and obtain event permits
Coordinate writing of SWAP and other documentations
Partner with Stage Producer and Technical Production Manager to advance technical riders with artists & agents and collate information into stage specific folders
Assist with various artist correspondence with artists such as SFX allocations, additional SFX ordering, LD/ VJ programming, sound check scheduling, artist NDA's, watermarked stage drawings, etc
Assist with writing and distributing artist production packs for Artists
Collate and print stage production packs for stage managers and DJ tech
Collate artist backline/ DJ gear/ power / crew needs
Liaise with talent department and artist relations
Provide Executive Producer support with expenses, travel and entertainment booking
Collect P-card and T&E card receipts - submit expenses regularly
Gather production vendor quotes/invoices in order to forecast/finalize budgets
Collect, submit, track, and store invoices
Track down all custom video content
Collaborate with Entertainment Dept. to discuss stage access for performers
Track and submit guest list requests for the Stage Production Dept
Send stage photo requests
Execute day to day tasks as needed
On-Site
Print all office items and Stage Manager items (SWAP's, emergency messages, set times, etc)
Build out & purchase items for production kits
Monitor sizes and placements of structures, stages, FOH, fencing, barricade, etc.
Routinely check all stages and site builds to ensure accuracy and safety - handle rush purchases for all last minute stage/site needs
Meet with stage managers and vendors before show - see what stage elements need to be fixed or changed
Take notes in real-time for After Action Report
Track & collect all production items used or lent & return to site ops
Pack up road cases/road packs
Collect all notes from stage managers for After Action Report post-show
International Shows
Collect and track travel lists
Send out, collect, compile, and distribute department & vendor riders/advances
Build out and confirm Insomniac International Riders (office spaces & their locations, vehicles, power, internet, tables, chairs, translators, etc)
Manage, operate, and distribute all show advancing & scheduling needs for all departments (credentials, meals, parking, radios, vehicles, machinery, labor, power, comm, offices, artist rooms, barricade, internet, photo lifts, etc)
Handle all Production & Operations needs (determine radio channel stacks, credential @types/access/distribution, catering meal times and menus, security needs & concerns, photo & film credentialing/access, artist relations assistance, stage production, site operations, health and safety, etc)
Obtain visas (determine visa processes & timelines with partners, collect passport information from all staff, distribute & collect all necessary paperwork, coordinate consulate deliveries, etc)
Book, track, and manage all travel (flights, hotel, ground transportation {to and from airport / to and from venue})
Track trucking/freight/load-unload schedules
Coordinate production meetings pre-show and during show
Print and distribute all necessary office information
Be the production/operations catch-all, answer and solve all show needs for all departments and vendors
Manage and assist Guest List operations (build & share guest list template, update and distribute, create and send out guest list confirmations, assist operation)
Coordinate accounting reimbursables - assist with settling all departments involved
Set up After Action meeting - Collect all notes
QUALIFICATIONS
3+ years' experience with festival production and operations
Excellent organizational skills
Detail-oriented and able to coordinate multiple work streams under deadline pressure
Ability to take initiative, problem solve and perform research
Knowledge of the principles of target marketing
Extensive knowledge of Microsoft Office programs, particularly MS Excel and PowerPoint
General knowledge of live entertainment and Insomniac brands/shows
Knowledge of concert promotion and live event business is a plus
Some travel may be required
WORK ENVIRONMENT
Must be able to tolerate loud noise levels & busy environments
May work in drastic temperature climates
Must be willing to work during evening and weekend hours, as required, to meet deadlines
Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.
EQUAL EMPLOYMENT OPPORTUNITY
We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.
Insomniac strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.
We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.
We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Insomniac will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Insomniac also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Insomniac will also provide reasonable religious accommodations on a case-by-case basis.
HIRING PRACTICES
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.
Nevada Hiring Salary Range: $60,000.00-80,000.00 USD
California Hiring Salary Range: $67,000.00-85,000.00 USD
Please note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the California Salary Transparency in Job Advertisements Law. It is estimated based on what a successful California applicant might be paid. It assumes that the successful candidate will be in California or perform the position from California. Similar positions located outside of California will not necessarily receive the same compensation. Insomniac takes into consideration a candidate's education, training, and experience, as well as the position's work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the California Law, a potential new employee's salary history will not be used in compensation decisions. If this position is not based in California, the compensation range will vary.
