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Administrative Assistant

WestCare Foundation • Dayton, OH • 1d ago

Job Details

Job Location

624 XENIA AVE - DAYTON, OH

Position Type

Full Time

Education Level

High School

Salary Range

$20.00 - $20.00 Hourly

Job Shift

Day

Description

Position Summary:

Person in this position will support the Regional Vice President of WestCare Ohio. Essential Job Functions include those listed below.

Essential Job Functions:

Direct executive office communications: screen and track all calls, e-mail, and correspondence routed to/from the executive office; deliver/route messages and conduct follow-up as necessary. Organize and maintain executive files. Draft and write multiple @types of executive correspondence. Create basic statistical spreadsheets and reports. Maintain calendars for the Regional Vice President. Coordinate meeting and event scheduling with internal and external participants. Ensure Regional Vice President is prepared for meetings, including scheduling and briefing materials. Arrange travel and accommodations. Track business expenses and file expense reports. Serve as liaison with Board members, Foundation staff, and external entities including government agencies and all stakeholders. Occasionally attend functions or official business on behalf of Regional Vice President. Handle confidential information with discretion. Prepare/approve correspondence and meeting minutes. Maintain office supplies and materials. Scribe and distribute facility meeting minutes. Participate in administrative staff meetings and other seminars as requested. Create and maintain automated employee data reports. Perform research and prepare related reports. Represent WestCare's mission, vision, and values in all activities. Complete all required orientation and training courses in a timely manner. Perform other duties as assigned.

Qualifications

Education:

High School Diploma or equivalent is required. Bachelor's degree or equivalent

Experience and Competencies:

Four years previous experience preferred. Ability to exercise judgment and discretion. Ability to work well in a team environment. Adherence to high standards of confidentiality and ethical conduct. Basic math skills and ability to collect data and draw conclusions. Strong verbal and written communication; ability to work under time constraints. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint). Excellent interpersonal skills. Organizational and detail-oriented abilities. Analytical problem-solving and crisis response. Ability to build positive relationships and work independently. Knowledge of HIPAA, professional ethics, consumer rights, and confidentiality.

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