NY HELP Yes
Agency Attorney General, Office of the
Title Administrative Assistant 1 or Administrative Assistant Trainee (NY HELPS)
Occupational Category Clerical, Secretarial, Office Aide
Salary Grade NS
Bargaining Unit ASU - Administrative Services Unit (CSEA)
Salary Range From $40391 to $58447 Annually
Employment Type Full-Time
Appointment Type Contingent Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Workweek Mon-Fri
Hours Per Week 37.50
Workday
From 8:30 AM
To 5 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? Yes
County New York
Street Address Office of the New York State Attorney General
28 Liberty Street
City New York
State NY
Zip Code 10005
Duties Description - Draft correspondence based on verbal and written instructions from assigned attorneys.- Assist with filing and serving of court documents.- Assist in obtaining medical records and other documents pursuant to written authorizations.- Coordinate information flow by acting as the liaison between staff and the public. - Schedule meetings and appointments, including video conferencing.- Resolve day-to-day operational problems.- Design, set up, and maintain office filing systems (including electronic).- Make travel arrangements, including the preparation and submission of travel vouchers for reimbursement.- Review incoming correspondence and draft responses where appropriate.- Review outgoing correspondence.- Respond to questions relating to agency/bureau policies and procedures.- Handle phone inquiries from attorneys and the public.- Handle routine purchasing and ordering of supplies.- Perform keyboarding tasks as assigned.- Perform other duties as assigned.PREFERRED QUALIFICATIONS: Candidate should have excellent secretarial and interpersonal skills, particularly the ability to work in a team setting. Knowledge of law office and secretarial practices and procedures; office management and clerical processing; proper grammatical usage, punctuation, and spelling; and use of Word and Excel. Working knowledge of NYMatters.
Minimum Qualifications NY HELPS: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. NON-COMPETITIVE QUALIFICATIONS: - Administrative Assistant 1 (AA1) (SG 11, current starting salary $47,695, job rate $58,447): Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. - Administrative Assistant Trainee 2 (NS Equated SG 10, current starting salary $45,081, job rate $55,322): One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. - Administrative Assistant Trainee 1 (NS Equated SG 8, current starting salary $40,391, job rate $49,743): Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Substitution: Certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.Successful completion of a two-year traineeship leads to appointment as an Administrative Assistant 1, SG-11. If appointed at the traineeship level, you will need to complete mandatory coursework to advance to the full AA1 SG-11. If appointed at the SG-11 hiring rate, you may be required to provide proof of successful completion of the required four mandatory administrative support courses and completion of the four elective administrative support courses.OTHER WAYS TO QUALIFY:Reachable on the Department of Civil Service Eligible list for Administrative Assistant 1.OREligible for a lateral transfer or eligible for transfer under Section 70.1 of the Civil Service Law by having one year of permanent competitive service in an appropriate title. To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website. OR 55 B/C: This position is eligible for 55b/c appointment, and candidates with 55b/c eligibility are encouraged to apply. To be eligible for a 55b/c appointment, candidate must be currently enrolled in the Civil Service 55b/c program and must meet the minimum qualifications listed above.
Additional Comments We are seeking talented and motivated support staff to work with our attorneys in the State's law firm. The selected candidate will be part of a fast-paced office, gaining experience while providing public service on behalf of the State of New York. The Attorney General serves the public interest of all New Yorkers in matters affecting their daily lives, enforcing laws to protect consumers, tenants, patients, workers, investors, and charitable donors. The office coordinates statewide civil and criminal investigations, promoting economic and social justice, encouraging harm-reducing public health strategies, and preserving the state's environment. Careers with the State offer multiple benefits, including paid vacation leave (13+ days per year), sick leave, paid State holidays off, health insurance including vision & dental, entry into the NYS retirement (pension) system, education and training, eligibility for public student loan forgiveness, and job stability with promotional opportunities. Workplace flexibilities include multiple options for employees, including telecommuting (up to two days per week) and alternative work schedules.
Some positions may require additional credentials or a background check to verify your identity.
Name Human Resources Management Bureau
Telephone (518)776-2500
Fax
Email Address HR.Recruitment@ag.ny.gov
Address
Street Office of the New York State Attorney General
The Capitol
City Albany
State NY
Zip Code 12224
Notes on Applying To apply, please send your resume, cover letter, and a copy of your degree/transcript (if applicable) to HR.Recruitment@ag.ny.gov. Be sure to include the Vacancy # and Title of the position in the subject heading of your email.In your submission, you must provide sufficient information to determine from your resume and/or cover letter that you meet the minimum qualifications stated above. Candidates from diverse backgrounds are encouraged to apply.The OAG is an equal opportunity employer and is committed to workplace diversity.
