Administrative Assistant

Aston Carter • Baltimore, MD • 2d ago

Job Title: Administrative AssistantJob Description

As an Administrative Assistant, you will serve as the first point of contact for all visitors and correspondents, assisting faculty, staff, and students. Your role will include managing the distribution and tracking of keys, copier access, and parking passes, as well as processing travel reimbursements via Concur. You will be a general resource for inquiries and assist in the planning and coordination of department-wide events, onboarding, and offboarding processes.

Responsibilities

Serve as the first point of contact for all visitors and correspondents.

Assist all parties doing business with the department, including faculty, staff, and students.

Manage the distribution and tracking of keys, copier access, and parking passes.

Serve as a general resource for inquiries from faculty, staff, and students.

Process travel reimbursements for faculty via Concur.

Act as point of contact for questions regarding transaction policies and procedures.

Assist in planning and coordinating department-wide events with other administrative staff.

Support onboarding and offboarding processes for faculty, staff, and students.

Essential Skills

2-3 years of administrative experience.

Proficiency in Microsoft Suite.

Strong administrative skills, including data entry, clerical tasks, and calendaring.

Comfortable greeting visitors and managing managers' calendars.

Additional Skills & Qualifications

Experience in front desk operations.

Knowledge of filing and scanning procedures.

Familiarity with Outlook.

Work Environment

This role is 100% on-site, with working hours from Monday to Friday, 8:30 am to 4 pm. Parking is not included, but street parking is available for free. The work environment is vibrant and stimulating, with opportunities to engage in diverse areas such as individualized health, science of learning, big data, urban development, water scarcity, space and cosmology, and global health.

Pay and Benefits

The pay range for this position is $23.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Baltimore,MD.

Application Deadline

This position is anticipated to close on Jun 26, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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