Administrative Assistant

Robert Half • Delray Beach, FL • 2d ago

Description

We are seeking a detail-oriented, organized, and proactive Administrative Assistant to join our dynamic team. This role centers on providing critical support to ensure the seamless operation of our organization. As an Administrative Assistant, you will handle a wide range of administrative tasks, from managing schedules to coordinating communication within the organization to assisting with HR duties. Your ability to thrive in a fast-paced environment and maintain confidentiality will be key to your success in this position. This is a temporary engagement.

Key Responsibilities:

Administrative Support: Assist executives, managers, and teams with routine administrative tasks, including maintaining calendars, scheduling meetings, and preparing correspondence.

Communication Coordination: Serve as the primary point of contact for internal and external communication, managing inquiries via phone, email, and in person.

Document and Records Management: Prepare, organize, and distribute documents, reports, and presentations with a high degree of accuracy and attention to detail.

Scheduling and Event Coordination: Plan and coordinate meetings, appointments, and special events, including logistics, materials, and follow-ups.

Data Entry: Maintain accurate records through data entry into CRM or ERP software, ensuring databases are up-to-date and reliable.

Collaboration Support: Facilitate cross-departmental collaboration by organizing team agendas and maintaining consistent communication across the organization.

Confidentiality Compliance: Uphold the confidentiality of sensitive information, documents, and discussions related to company and employee matters.

Requirements

Required Skills and Qualifications:

Proficient in Microsoft 365, including Word, and Outlook.

Experience with CRM or ERP software is highly desirable.

Strong organizational and multitasking skills with a keen attention to detail.

Excellent written and verbal communication skills.

Proven ability to work both independently and collaboratively in a team setting.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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