Project Coordinator (Construction)

JONES LANG LASALLE AMERICAS INC • Grove City, OH • 2d ago

JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Project Coordinator is responsible directly for all financial transactions for a wide variety of project @types, must be organized, flexible and adept at multi-tasking. They are generally required to perform a wide variety of tasks daily, sometimes even simultaneously. They directly execute the financial aspects of assigned real estate projects throughout the project's lifecycle from initiation to close out. The Project Coordinator is also responsible for various activities including but not limited to, process improvement, financial documents, communications (verbal & written) and template management.
BASIC JOB DUTIES
Demonstrate proficiency in the use and application of all PDS technology in support of regional platform.
PMWeb Project Software
Microsoft Office Suite
Zoom/Teams
Strong accounting and analytic skills
Comply with all JLL policies and procedures, including but not limited to ethics and business practice.
Support data accuracy by monitoring and reviewing DARM (Retail Health), Closeout Tracker & Stales reports, update data as required.
Workflow Users within PMWeb Project Record updated and current.
Support the adherence of vendor agreements as it related to fees and process.
Attend all required trainings.
Weekly/Bi-weekly touchpoint with PM to ensure administrative and financial responsibilities are aligned.
Support assigned projects from initiate to closeout, including cancellation, Day 2 and Invoice Only projects through the closeout process.
Create, review, and send Commitments (Purchase Orders/PO) and Vendor Change Requests (Change Orders/CO) out to vendors for signature, secure and save executed copies in PMWeb Document Manager per Folder Structure.
Manage cradle to grave all vendor invoices and application for payments, inclusive of issues resolutions and tracking to payment.
Manage/Track follow through on all transactions within PMWeb from Budget, Commitment, Change Control, Change Order, and Invoicing to ensure workflows are completed within 48 hours of receipt request.
Willingness to raise your hand for additional stretch assignments or growth opportunities on consistent basis.
ADMINSTRATIVE DUTIES
Reporting / Data Accuracy tracking and follow up, including assisting peers as needed.
Leverage reporting to track project status
Retail Health Check
GPOR
Paid vs. Committed
Closeout Tracker
Stales Tracker
Workflow Report
Milestone Tracker
Document Management
Ensure correct folder location is utilized.
Document naming convention adherence
Project Record Additional Information retail data points are entered consistently.
General Contractor
AOR
SPM Number
CERP Values
Real Estate
Non-Real Estate
LOB
ATM
AV
Companies and Contact Population on project record
SPM Submissions if required by Program.
Onboard Champion for incoming peers as needed.
Support incoming peers for training and assistance a needed.
Review and or escalation of Quick Reference Guide (QRG)'s, training materials, or videos if process changes are found or incorrect description of work to L&D Lead.
FINANCIAL DUTIES
Financial (PMWeb

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