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Legal Administrative Support Supervisor

State of Minnesota • Saint Paul, MN • 3d ago

Working Title: Legal Administrative Support Supervisor

Job Class: Legal Assistant 9

Agency: Attorney General's Office

Job ID : 86731

Location : St. Paul

Telework Eligible : Yes, hybrid

Full/Part Time : Full-Time

Regular/Temporary : Unlimited

Who May Apply : Open to all qualified job seekers

Date Posted : 06/10/2025

Closing Date : 06/24/2025

Hiring Agency/Seniority Unit : Attorney General's Office

Division/Unit : Attorney Gen. / Operations

Work Shift/Work Hours : Day Shift

Days of Work : Monday - Friday

Travel Required : No

Legal Assistant 9Salary Range: $34.00 - $63.22 / hourly; $70,992 - $132,003 / annually

Classified Status : Unclassified

Bargaining Unit/Union : 221-excluded all others

Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : No

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Office is currently seeking a Legal Administrative Support Supervisor in the Government Support Section.

A successful candidate in this position will be able to:

Understand the Minnesota AFSCME Council 5, AFL-CIO, AGO policies and the AGO Office Manual

Supervise legal administrative staff including hiring, onboarding, training, scheduling, and performance management

Monitor individual and team workloads, redistribute tasks as needed to maintain efficiency and meet deadlines

Foster a culture of accountability, excellence, and teamwork across the support staff team

Develop and maintain professional working relationships with the building staff, maintenance and security teams

Provide regular coaching, feedback, and conflict resolution to support team development and morale

Oversee quality control procedures to ensure accuracy, compliance, and adherence to deadlines

Conduct weekly check-ins with support staff to review progress, address bottlenecks, and adjust priorities in real time based on attorney feedback and workload

Lead triage and reassignment efforts during trial prep, audits, or urgent filings

Implement and maintain standardized procedures to improve efficiency across legal administrative functions

Serve as a liaison between attorneys, support staff and other departments to address administrative needs

Maintain records related to staff performance, schedules, attendance, and administrative performance metrics

Document Standard Operating Procedures

Track and report on workflow trends, performance indicators, and operational challenges to Office Managers and Operations Manager

Ensure compliance with legal and office policies including confidentiality, records retention, and ethical guidelines

Design and deliver onboarding and ongoing training opportunities for legal support staff

Identify skills gaps and organize cross training or refresher sessions as appropriate

This position is eligible for a hybrid work environment (combination of in-office work and telework).

Minimum Qualifications

High school diploma or equivalent required

Minimum of 5 years of administrative experience, including at least 2 years in a supervisory or leadership role involving assigning work, training staff, and managing performance

Ability to collaborate and interact effectively and professionally with senior leaders, colleagues, and direct reports

Proven ability to make sound, informed decisions, handle sensitive information with discretion, and respond appropriately to varying situations with professionalism and integrity

Preferred Qualifications

Associate or bachelor's degree

Legal Administrative certificate

Previous experience supervising employees covered by a bargaining unit

Experience supporting attorneys

Physical Requirements

Ability to move and transport such articles as files, IT equipment, and resource materials weighing up to 20 pounds

Additional Requirements

It is our policy that all candidates submit to a background investigation prior to employment. This background check may consist of the following components:

SEMA4 Records Check (state employment records)

Criminal History Check

Employment Reference Check

Education/License Verification

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.

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