Administrative Assistant, Finance

NBC Universal • Universal City, CA • 1d ago

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Comcast NBCUniversal has announced its intent to create a new publicly traded company ('Versant') comprised of most of NBCUniversal's cable television networks, including USA Network, CNBC, MSNBC, Oxygen, E!, SYFY and Golf Channel along with complementary digital assets Fandango, Rotten Tomatoes, GolfNow, GolfPass, and SportsEngine. The well-capitalized company will have significant scale as a pure-play set of assets anchored by leading news, sports and entertainment content. The spin-off is expected to be completed during 2025.

Role Summary:

The Finance Assistant will provide support to our Film Finance Headquarters team. This includes administrative assistance to three finance executives, general support to the finance team and suite, as well as managing team initiatives related to Finance Culture.

Responsibilities include:

Manages executive schedules and coordinates meetings with internal and external parties utilizing multiple calendars

Prepares and processes P-card and expense reports in accordance with established divisional travel policy guidelines; ensures the timely processing of expenses utilizing the latest electronic processes for payment to Corporate credit card

Manage team events and department functions

Assist with on-boarding of new hires (including seating, desk set up, equipment ordering, etc)

Support positive employee experience within team including managing team staff meetings, off-sites, learning and development planning, internal employee recognition and team events, emergency procedures

Help support Finance Culture activities in collaboration with Senior Finance Leaders and Culture Committee members

Maintain confidential information/documents with high level of discretion

Basic Qualifications:

3+ years of experience working in either finance or an administrative assistant capacity

Bachelor's degree or compensating additional years of relevant work experience

Must be proficient with PC and Microsoft Office software (i.e. Outlook, PowerPoint, Excel and Word)

Experience working in a fast-paced media environment preferred with proven senior executive contacts

Desired Characteristics:

Motivated, extremely organized and detail oriented, have excellent communication, interpersonal and organizational skills

Ability to maintain strict confidentiality for highly sensitive materials and details

Excellent follow through and ability to anticipate needs

Confident personality who is not afraid to ask questions to understand what is being asked of them

Ability to make sound decisions without detailed supervision

Ability to manage ambiguity and anticipate needs to complete tasks with little direction

Excellent problem-solving and multitasking skills

Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page (https://www.nbcunicareers.com/benefits) of the Careers website. Hourly range: $27-$30.

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.

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