Human Resources (HR) Assistant

Robert Half • Bakersfield, CA • 3d ago

Description

The HR Administrative Assistant supports administrative functions with a focus on HR, finance documentation, and general staff support. Temporarily reporting to the Human Resources Director, this role handles daily administrative tasks, ensures timely and accurate paperwork flow, and serves as a support between departments for payroll preparation, onboarding, and accounts payable submissions. The HR Administrative Assistant must be highly organized, detail-oriented, and capable of handling confidential information with professionalism.

Key Responsibilities

Human Resources Support

Prepare and process HR documentation including onboarding packets, employee changes, terminations, and updates to ADP.

Maintain organized and confidential employee files (digital and physical).

Assist with employee support requests related to timekeeping, benefits, and basic HR questions.

Generate and distribute post-payroll reports to department Directors.

Payroll & Finance Administrative Support

Assist with payroll preparation tasks including data collection and spreadsheet updates (no approval authority).

Submit accounts payable documentation for processing.

Process check requests (vouchers) ensuring wet signatures are obtained before submission.

Handle honorarium invoicing and assist with initial follow-up for collections.

Process and track deposits in coordination with the finance team.

Administrative Operations

Manage inbound and outbound mail distribution.

Maintain the organization-wide administrative calendar, ensuring deadlines, meetings, and key HR/finance dates are tracked and communicated.

Perform filing, scanning, and recordkeeping for both HR and finance documentation.

Maintain administrative checklists and templates to support internal operations.

Support organizational efficiency by keeping internal forms and workflows up to date.

Qualifications

Minimum of 2 years of administrative experience, preferably with exposure to HR and/or finance functions.

High school diploma or GED required; associate or bachelor's degree preferred.

Proficiency in Microsoft Office Suite and Google Workspace.

Familiarity with ADP, accounting platforms (e.g., QuickBooks, Bill.com), or document management systems a plus.

Exceptional attention to detail and organizational skills.

Ability to work independently, meet deadlines, and handle confidential information with discretion.

Strong interpersonal and communication skills with a customer service mindset.

Commitment to social equity and the mission of the organization.

Work Environment & Physical Requirements

Primarily office-based

Must be able to sit, stand, and lift up to 25 lbs occasionally.

May occasionally be required to assist with internal or off-site events.

Requirements ADP - Financial Services, ADP Workforce Now, ATS - Asynchronous Transfer Mode, Ceridian, HRMS, About Time, Auditing, Background Checks, Benefit Functions, Customer Service, Human Resources (HR) Administration, ADP - Payroll TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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