Accounts Payable Specialist
University of Colorado Denver
Accounts Payable Specialist-36993
University Staff
Description
Join Our Team and Make a Difference in Higher Education!
At the System Administration office at the University of Colorado, we are dedicated to building a workplace where everyone feels valued, supported, and empowered to thrive. Our office is committed to fostering a culture where employees find community, a sense of belonging, and the opportunity to contribute meaningfully to our mission and purpose.
By joining our team, you'll have a direct impact on shaping the future of higher education. In addition to the Office of the Board of Regents, the University of Colorado's system administration includes 19 units that provide essential services to CU's campuses in Aurora, Boulder, Colorado Springs, and Denver, as well as the Office of the President. While not a part of any one campus, we are proud to serve in the centralized office for the University system. Together, we ensure CU continues to deliver outstanding education, groundbreaking research, and valuable service to our communities.
We believe in creating an environment where the unique experiences and perspectives of everyone are embraced, enriching the work we do and the strategic outcomes we pursue. If you're passionate about making a difference, contributing to a dynamic team, and supporting a mission that matters, we encourage you to apply and be part of our journey. Learn more about CU System Administration (https://apptrkr.com/get_redirect.php?id=6284777&targetURL=https://www.cu.edu/cu-careers/cu-system) .
Position Summary:
Where You Will Work:
Equal Opportunity Statement:
Duties & Responsibilities:
Invoice Processing/Payment Compliance
Audit vouchers to ensure the payment requests are strictly in accordance with University of Colorado Fiscal Procedures, policies and procedures adopted by CU, and include the proper documentation and required approval signatures, then process for payment
Audit and approve employee and non-employee reimbursements in the Concur Travel & Expense system
Resolve problem invoices, credit memos, etc. through communication with suppliers, departments, and buyers to determine the best resolution
Review and research supplier statements to resolve outstanding invoices
Communicate and educate departments and suppliers on procedures and processes needed to get payment made and or receive credits when needed
Miscellaneous Duties
Educate departments, suppliers, and individual users in proper processes and procedures to ensure the timely processing of invoices
Prepare journal entries as needed for incorrect speed @type and/or account codes used in error while processing
Prepare internal corrections for any incorrect processing of incorrect purchase order/standing purchase order (PO/SPO), or PO line.
What We Offer:
Salary: $57,000 per year.
Benefits:
No-cost or low-cost medical & dental plan options, some inclusive of IVF assistance.
Disability, Life, Vision Insurance options.
Multiple retirement planning options including a mandatory 401(a) plan where CU contributes 10% of your gross pay, a 401k or 403b plan and a 457 deferred compensation plan.
Pre-tax savings plans, such as Health care and Dependent care flexible spending accounts.
Embrace a healthy work-life balance with ample sick and vacation leave, along with at least 12 paid holidays. This includes a dedicated week off for winter break.
6 weeks of parental leave to adjust to the joys of parenthood.
A tuition benefit program for you and/or your dependents.
Free RTD EcoPass and Free Onsite Parking at our 1800 Grant Street Office.
Many additional perks & programs with the CU Advantage (https://apptrkr.com/get_redirect.php?id=6284777&targetURL=https://advantage.cu.edu/) .
Qualifications:
Minimum Qualifications:
Please ensure your resume includes any and all relevant experience to be accurately assessed against these qualifications. You must meet all minimum requirements listed at the time of application to be considered for this role.
Bachelor's degree from an accredited institution of higher education, or equivalent professional experience (professional experience may be substituted for the educational requirement on a year-for-year basis)
One (1) year of finance or accounting experience related to the work performed
Preferred Qualifications:
Two (2) years of finance or accounting experience related to the work performed
Work experience with PeopleSoft, Concur, and JAGGAER software systems
Experience working with or in government or a higher education institution
Experience using Artificial Intelligence (AI)-driven solutions in support of customers and business operations
Knowledge, Skills, and Abilities:
Knowledge of customer service principles and best practices, including customer needs assessments, meeting quality service standards, and evaluating customer satisfaction
Customer service skills, including the ability to actively listen, address customer needs, defuse tense situations, and maintain an open, flexible, and friendly demeanor
Collaboration skills, including the ability to work with others from different areas and backgrounds to reach a common goal
Computer skills, including the ability to utilize Microsoft Office programs (i.e. Word, Excel, PowerPoint, Outlook, etc.) and learn and experiment with new software and systems
Interpersonal skills, including the ability to facilitate interaction, communication, and teamwork between others
Oral, written, and listening communication skills, including the ability to accurately interpret what others are saying and convey messages, information, concepts, and details accurately and clearly
Organizational skills, including the ability to set and meet goals and deadlines, manage appointments, create schedules, coordinate and facilitate meetings, and make decisions
Analytical and problem-solving skills, including the ability to examine and summarize data and trends in order to resolve issues and produce results
Evaluative skills, including the ability to assess information for reliability, validity, and relevance
Critical thinking skills, including the ability to identify problems, questions, and assumptions; establish significance; and understand logical connections between ideas
Ability to work under pressure, manage multiple concurrent and competing tasks and responsibilities, and adapt to changing priorities while maintaining personal effectiveness
Ability to prioritize work, meet deadlines, and stay on task when completing special projects and daily assignments
Ability to work independently with minimal supervision and reliable professional judgment, as well as collaboratively with a team to achieve desired results
Ability to maintain a strong work ethic, positive problem-solving attitude, and enthusiasm for the work performed
Ability to self-start and take initiative in completing daily tasks and special projects
Ability to focus on activities that have the greatest impact on meeting work commitments
Ability to establish and maintain partnerships with a variety of internal and external constituencies
Ability to communicate and work effectively with individuals from diverse backgrounds, cultures, and ages
Ability to deliver a high level of commitment to customer service
Ability to respond to requests in a timely manner
Ability to present oneself professionally in appearance, demeanor, and effort
Ability to effectively collaborate with team members in-person and remotely
Ability to utilize AI solutions to assist or perform business operations
Knowledge of AI ethics and data privacy considerations in the workplace
Knowledge of natural language prompting (NLP)
Ability to produce content, ideate, edit, and perform analysis
Knowledge of the business and organizational structure of CU
Knowledge of standard accounting principles, processes, and best practices
How to Apply:
A cover letter identifying the job specific minimum qualifications you possess
A resume including any and all relevant experience to be accurately assessed against the qualifications listed in the posting.
When to Apply:
June 13th, 2025
Sponsorship Statement:
Background Check Statement:
ADA Statement:
Application Materials Required: Cover Letter, Resume/CV
Job Category: Finance and Accounting
Primary Location: Denver
Department: S0001 -- System Administration - 52000 - Procurement Service Center
Schedule: Full-time
Posting Date: Jun 6, 2025
Unposting Date: Jun 17, 2025, 5:59:00 AM
Posting Contact Name: System HR Recruiting
Posting Contact Email: Systemhr.recruiting@cu.edu
Position Number: 00782730
To apply, please visit: https://cu.taleo.net/careersection/2/jobdetail.ftl?job=36993&lang=en (https://apptrkr.com/6284777)
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The University of Colorado's (CU) Procurement Service Center (PSC) is one of the leading higher education procurement offices in the nation. With multiple national awards and recognitions, the PSC is dedicated to using technology to enhance the University's programs and create efficiencies within policies. The PSC supports the entire CU community, which includes four campuses plus system administration. The PSC serves the University of Colorado through leadership of high-quality services related to spend management, contracting, procure-to-pay, and travel management activities, supporting the University's mission of advancing research and knowledge, and state-of-art health care. The role of the PSC is to be a center of excellence that delivers easy-to-use, reliable and value-added procurement activities with outstanding customer service. Through collaboration, innovation, and technology, the PSC supports the University's vision of expanding student success, diversity, and the local economy. The Payable Services work unit exists to assure prompt, timely and accurate disbursement of university funds as they relate to the University business expenses (except regular payroll expenses) and to process all payments through the University's e-procurement system (CU Marketplace), Concur Travel & Expense, and PeopleSoft systems. All disbursement vouchers must be reviewed for University of Colorado Fiscal Procedures and IRS reporting. This Payable Specialist position provides a variety of professional accounting services in support of the activities of the Payable Services Division. This position is responsible for daily processing of invoices ensuring accuracy and compliance with policies and procedures. This position is also responsible for the reconciliation of supplier statements. In addition, this position also audits and approves expense reports. The ability to communicate effectively with university stakeholders and suppliers (payees) who are involved in the payment process is integral to the success of the Payable Specialist. This position reports to the Payable Services Manager and is exempt from the State of Colorado Classified Staff System. This position is anticipated to last approximately three years. Continuation beyond that period may be considered based on departmental needs and funding availability. Employment remains at will, and either the employee or the university may terminate the employment relationship at any time, with or without cause or notice.
Hybrid - this role will be primarily remote with intermittent requirements to go in office as needed.
CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.
Duties and responsibilities of the position include, but are not limited to:
The anticipated hiring salary has been established at CU System Administration takes into consideration a combination of the selected candidate's education, training and experience as it relates to the position, as well as the position's scope and complexity, internal pay equity and external market value when determining a salary level for potential new employees. With our unparalleled range of benefits, including top-notch healthcare, comprehensive wellness programs, enriching professional development, and a dynamic work-life balance, we ensure your holistic growth and happiness. Additional taxable fringe benefits may be available. For more information on benefits programs, please review our Comprehensive Benefits Guide (https://apptrkr.com/get\redirect.php?id=6284777&targetURL=https://www.cu.edu/node/183087) . Access our Total Compensation Calculator (https://apptrkr.com/get\redirect.php?id=6284777&targetURL=https://www.cu.edu/node/153125) to see what your total rewards could be at CU. (This position is a University Staff position)
To be successful in this position, employees will need to know the following:
For full consideration, please attach the following as separate documents to your application: Please ensure you check the "Job Specific Attachments" box next to each document on the "Required Documents" page of the application for the appropriate documents to be attached. Per the Colorado Job Application Fairness Act, you are not required to provide your date of birth, dates of school attendance, or dates of graduation on your resume or cover letter. If an application requires additional materials, such as a transcript or certification, you may redact identifying information relating to your date or birth, dates of school attendance, or dates of graduation.
For full consideration completed applications must be submitted by. Reference checking is a standard step in our hiring process. You may be asked to provide contact information, including email addresses, for up to five references as part of the search process for this position. Please note: All application materials must be submitted through CU Careers; emailed materials will not be considered.
We are unable to sponsor applicants for work visas for this position.
The University of Colorado is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial history, motor vehicle history and/or fingerprinting background check. The Immigration Reform and Control Act requires that a verification of employment eligibility be documented for all new employees by the end of the third day of work. The University of Colorado is committed to diversity and equality in education and employment.
We are committed to an inclusive and barrier-free search process. We provide accommodations for applicants requesting accommodation through the search process such as alternative formats of this posting. Individuals with disabilities in need of accommodations throughout the search process should contact the ADA Coordinator at: systemhr@cu.edu (https://apptrkr.com/get_redirect.php?id=6284777&targetURL=systemhr@cu.edu) .
The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.
