Accounting Specialist

A.J.Boggs & Company • Okemos, MI • 1w ago

Overview

We are seeking a detail-oriented and reliable Accounting Specialist to join our finance team. The Accounting Specialist will be responsible for tracking and resolving outstanding payment issues, generating monthly reports, invoicing, account reconciliation, and communicating with customers. We're searching for a skilled, detail oriented financial specialist with excellent communication and record keeping skills to join our finance team to help process, track, and record transactions in an accurate, efficient, and timely manner. The accounts receivable specialist will have both a day-to-day and ongoing impact on financial transactions, keeping us on track, on time, and on good terms with our valued partners. Our ideal candidate is familiar with all accounting procedures and can manage daily financial transactions end-to-end.

Objectives of this role

Support the company in optimizing our financial transactions and systems by performing reconciliation of payments and customer accounts

Communicate discrepancies to management team, identify slow-paying customers, and recommend collection candidates

Strengthen and grow relationships with clients by communicating with customers regarding past-due accounts

Assist in streamlining the accounts receivable process by identifying areas for performance improvement, automation and integration between systems

Exercise integrity and confidentiality in financial reporting, and comply with national and local financial requirements

Assist in developing pricing models and creating innovative strategies for cost reduction

Assist in establishing and guiding restructured cost analysis using fresh policies and procedures

Responsibilities

Prepare, verify, and process invoices for sales or services rendered

Review contracts and work with project managers to ensure all billable items are included in invoices

Prepare service/sales orders based on list of billable items from contracts

Prepare and maintain detailed records of account statuses and collection activities

Collect payments from customers and accurately record them in the system

Perform daily cash management duties, including the recording of bank deposits, updating and distributing cash receipt logs, and posting of cash to the accounts receivable sub-ledger

Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared

Maintain and update customer files, including name or address changes

Research and resolve account discrepancies

Resolve payment discrepancies and disputes in a professional manner

Respond to client inquiries regarding billing and payment issues

Conduct monthly account reconciliations to ensure accuracy and completeness

Assist in the month-end closing process and prepare related financial reports to include accounts receivable, budget to actual comparisons, aging, cash receipts and credit memos

Ensure compliance with company policies and procedures regarding accounts receivable

Prepare analytical and ratio analyses relevant to A/R so management can gain a better understanding of how collection efforts are progressing

Assist in developing and implementing improvements to the accounts receivable process

Assist with audits related to accounts receivable

Assist with budget preparation

Assist with the development of forecasting tools to automate financial data analysis

Assist with the development of predictive financial models to support organizational decision

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