Office Administor

Omega Tech Labs • Boise, ID • 14h ago

This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2388563

An office administrator in a manufacturing setting performs a variety of duties to ensure the smooth operation of the office and support the manufacturing processes.Theyhandle administrative tasks, manage office supplies, maintain records, and may also assist with production-related tasks like scheduling or coordinating.

Here\'s a more detailed look at typical duties and responsibilities:

General Administrative Tasks:

Answering phones and directing calls:This includes taking

messages and providing information to callers.

Scheduling appointments and managing calendars:This ensures

meetings and events are organized and on schedule.

Organizing and maintaining files:This includes both physical and

electronic records.

Preparing reports and presentations:This may involve compiling

data, creating charts, and preparing materials for presentations.

Processing invoices and handling expense reports:This may

include reconciling accounts and preparing financial reports.

Managing office supplies and equipment:This involves ordering

supplies, maintaining inventory, and troubleshooting equipment issues.

Assisting with human resources tasks:This could include handling

employee paperwork, coordinating onboarding, or assisting with recruitment.

Supporting project management:This includes tracking deadlines,

facilitating communication, and assisting with project-related tasks.

Manufacturing-Specific Duties:

Coordinating with production staff:

This may involve scheduling, managing work orders, and communicating with production personnel.

Assisting with inventory management:

This could include tracking raw materials, finished goods, and other inventory items.

Supporting sales and marketing efforts:

This may involve preparing marketing materials, managing customer inquiries, or assisting with sales-related tasks.

Assisting with quality control:

This could involve gathering data, preparing reports, or helping with quality control procedures.

Managing shipping and receiving:

This may involve coordinating with freight companies, tracking shipments, and ensuring that materials are received on time.

Other Potential Duties:

Assisting with special projects:

This could involve helping with company events, organizing training sessions, or working on other ad-hoc projects.

Supervising office staff:

In some cases, office administrators may be responsible for supervising other administrative staff.

Acting as a liaison between different departments:

This could involve coordinating with other departments, such as production, sales, and finance

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