Back to Jobs search

Administrative Assistant

WMCHealth • Valhalla, NY • 9h ago

Company: NorthEast Provider Solutions Inc.

City/State: Valhalla, NY

Category: Clerical/Administrative Support

Department: Medicine Administration

Union: No

Position: Full Time

Hours: M-F

Shift: Day

Req #: 43309

Posted Date: Jun 06, 2025

Hiring Range: $24.07-$30.26

Apply Now

External Applicant link (https://pm.healthcaresource.com/cs/wmc1/#/preApply/29566) Internal Applicant link

Job Details:

Job Summary:

An Administrative Assistant works to ensure that the daily operations of the clinic, doctor's office, or hospital in which they serve function as smoothly as possible. They must engage in a wide variety of administrative support functions to one or more departments or managers.

Responsibilities:

Acts on behalf of and conserves an executive's time by attending meetings, reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.

Promptly and efficiently manages incoming phone calls by screening and/or directing incoming calls to the appropriate party.

Receives, greets, and directs patients and guests, in person or via telephone.

Manages multiple calendars; coordinates and schedules meetings and conference calls within the department, interdepartmentally, and/or with external parties.

Prepares, edits, and keeps detailed logs of correspondence, reports, contracts, and presentations.

Makes travel, meeting, and special event arrangements; creates and organizes travel itineraries.

Anticipates and prepares materials needed by the team for meetings, correspondence, appointments, etc. that may include privileged and confidential information.

Processes expense reports and supporting documentation.

Maintains inventory of office supplies by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.

Maintains a professional appearance and a clean, safe environment.

Respects patients by recognizing their rights; maintaining confidentiality.

Utilizes technology, including specialized software as applicable, to maximize productivity.

Performs word processing; creates Excel spreadsheets and PowerPoint presentations; prepares reports.

Develops and maintains electronic files as necessary.

Prioritizes and manages multiple projects simultaneously; solicits, researches, and compiles supporting materials for projects; follows through on issues in a timely manner.

Exhibits excellent interpersonal skills; provides customer service; assists other support staff as necessary; collaborates with all levels of internal leadership, management, and staff as well as outside clients, vendors, and other external parties.

Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.

Other duties as assigned.

Qualifications/Requirements:

Experience:

Previous administrative, clerical, or secretarial experience required.

Education:

High school diploma or equivalent required. Associate Degree, preferred.

Licenses / Certifications:

Other:

Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).

About Us:

NorthEast Provider Solutions Inc.

Benefits:

We offer a comprehensive compensation and benefits package that includes:

Health Insurance

Dental

Vision

Retirement Savings Plan

Flexible Savings Account

Paid Time Off

Holidays

Tuition Reimbursement

Apply Now

External Applicant link (https://pm.healthcaresource.com/cs/wmc1/#/preApply/29566) Internal Applicant link

Talent Community

Search Jobs

Hiring Events (https://wmchealthjobs.org/job-events-list/)

Similar Jobs

Customer Service Rep

Adecco US, Inc. • Stamford, CT • 9h ago

Management & Administrative

Immediate opening for an experienced Customer Service Rep for our Stamford client. Pay rate - $ 26 hr If you meet the qualifications listed below please Apply Now! Responsibilities for the Customer Service Rep include bu...

9h ago

Go to Apply

Gym Customer Service & Sales!

Anytime Fitness • Bedford Hills, NY • 9h ago

Management & Administrative

Do Not Contact the Clubs Our growing Anytime Fitness clubs in Westchester County are adding to the Team the best-of-the-best Gym Managers and Personal Trainers/Coaches. Part Time, or Full Time Available for the right per...

9h ago

Go to Apply

Manager, Transfer Pricing

Deloitte • Stamford, CT • 9h ago

Management & Administrative

Business beyond borders. Transfer pricing on a global scale - a multidisciplinary field that integrates economics, business, finance, legal, and tax principles in the analysis of global intercompany transactions. You mus...

9h ago

Go to Apply

Office Manager

Robert Half • Stamford, CT • 1d ago

Management & Administrative

Description We are looking for a dedicated and resourceful Office Manager to oversee and optimize daily office operations. In this role, you will play a vital part in ensuring the office functions seamlessly, supporting...

1d ago

Go to Apply

Administrative Support Assistant

Northwell Health • Chappaqua, NY • 1d ago

Management & Administrative

Req Number 159463 Job Description Performs diversified clerical duties related to the operational needs of the office/department. Job Responsibility Performs diversified clerical duties which may include, but are not lim...

1d ago

Go to Apply

Administrative Support Assistant

Northwell Health • Chappaqua, NY • 1d ago

Management & Administrative

Req Number 157848 Job Description Performs diversified clerical duties related to the operational needs of the office/department. Job Responsibility Performs diversified clerical duties which may include, but are not lim...

1d ago

Go to Apply

Administrative Support Assistant

Northwell Health • Chappaqua, NY • 1d ago

Management & Administrative

Req Number 159593 Job Description Performs diversified clerical duties related to the operational needs of the office/department. Job Responsibility Performs diversified clerical duties which may include, but are not lim...

1d ago

Go to Apply

Administrative Support Assistant

Northwell Health • Mount Kisco, NY • 1d ago

Management & Administrative

Req Number 158052 Job Description Performs diversified clerical duties related to the operational needs of the office/department. Job Responsibility Performs diversified clerical duties which may include, but are not lim...

1d ago

Go to Apply

Administrative Support Assistant

Northwell Health • Sleepy Hollow, NY • 1d ago

Management & Administrative

Req Number 142195 Job Description Performs diversified clerical duties related to the operational needs of the office/department. Job Responsibility Performs diversified clerical duties which may include, but are not lim...

1d ago

Go to Apply

Cybersecurity Manager

Promotion In Motion • Park Ridge, NJ • 2d ago

Management & Administrative

Cybersecurity Manager Job Details Job Location Park Ridge - Park Ridge, NJ Secondary Job Location(s) Somerset - Somerset, NJ Position Type Full Time Education Level 4 Year Degree Travel Percentage Up to 25% Job Shift Day...

2d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.