Real Estate Administrator - Support Commercial Medical Property Management Teams

Healthpeak Properties, Inc. • Arlington Heights, IL • 3h ago

Healthpeak Properties is a fully integrated real estate investment trust (REIT) and an S&P 500 company. We specialize in owning, operating, and developing high-quality real estate focused on healthcare discovery and delivery. Our impressive portfolio includes nearly 50 million square feet of medical outpatient buildings, lab and life science facilities and Senior Assisted Living centers.

POSITION RESPONSIBILITIES

Healthpeak is seeking an experienced Real Estate Administrator to assist in directing and coordinating activities of on-site outpatient medical property management. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and client/owner relations; assist the property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include but are not limited to:

Maintain inventory of office supplies and property staff directory

Contract management tasks including the preparation and tracking of all vendor contracts. Maintain current vendor list for all buildings and obtain current COI, business licenses and W-9 on all Vendors

Leading construction management coordination tasks including tracking contracts, invoices, and lien waivers

Assist PM's with entering new contracts into Quickbase for TI, Capital and Insurance related projects

Assist with preparing and administering service agreements

Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents

Responsible for accounts payable, accounts receivable and reporting

Maintain property files in Box/Compass/etc.

Interact and correspond with tenants to address problems or complaints, as it relates to janitorial, maintenance, accounting, etc.

Occasionally assist Property Manager with AR collections

Obtain and track expired Tenant COI's

Work order tracking and reporting, including working closely with the property management teams to analyze data and ensure work orders have been completed in a timely and satisfactory manner

Compiling and reviewing Tenant Billings and other miscellaneous charges

Provide management team with aged delinquency reports and send delinquency letters

Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives, etc.

Additional miscellaneous items as requested by Management

Position is full-time and is worked onsite daily.

POSITION REQUIREMENTS

Must have a minimum high school diploma or GED, an associate's or bachelor's degree preferred

Previous exposure to the commercial property management industry required, 3 years of experience supporting commercial property management teams strongly preferred

Previous exposure to real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases

Possess professional demeanor and excellent interpersonal and customer service skills

Proficient with computers the Microsoft Office suite, MS Word, Excel, PowerPoint, Outlook; Experience with MRI and Yardi software preferred

Excellent communication skills, both verbal and written

Ability to work independently

Competitive benefit package and pay rate commensurate with experience: $26.44 - $31.25/hour, plus generous cash incentives

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