Office Administration - Cost & Finance Support

Quanta Services • Arlington, TX • 11h ago

About Us

NorthStar Energy Services, aQuanta Services, Inc.(NYSE:PWR) company, is based in Channelview, TX and provides engineering, design, procurement, construction and support services to the chemical, petrochemical, pipeline, oil & gas, bulk storage and terminal industries throughout the country. We offer individual project services as well as turnkey EPC project implementation.

NorthStar possesses the skills and expertise to self-perform the design and installation of civil, structural, mechanical, piping, electrical, and instrumentation systems throughout a broad array of industrial applications.

Joining our team means being part of an organization that values drive and inclusion. We focus on career development and reward excellence, recognizing each team member's unique contributions. We're at the forefront of powering modern life. Discover how your skills and dedication can make a real difference to us.

About this Role

NorthStar Energy Services is looking for a skilled individual to keep our projects and the people behind them running smoothly. You'll own day-to-day office administration and be the go-to support for cost tracking, payroll inputs, payables, and client invoices. Your work lets project managers focus on engineering while you keep the numbers accurate and the paperwork tight.

What You'll Do

Office Admin

Manage supplies, PPE, and equipment

Format and print documents & presentations

Coordinate with IT and vendors for service calls

Maintain contract files and execution logs

Project & Cost Coordination

Open job numbers and set up project folders

Validate timesheets; monitor labor & material cost

Deliver weekly cost-summary reports to PMs

Assist with project proposals

Finance Support

Process accounts payable; match POs & receipts

Prepare client invoices and follow up on receivables

Compile time & expense data for payroll

Assist monthly close; run cost, revenue & margin reports

What You'll Bring

Associates Degree in Business, finance or related field

Bachelor's degree in Business, finance, accounting or related is highly preferred

5+ years in office or project-admin roles with finance duties

Advanced Excel (formulas, pivot tables, macros)

Working knowledge of accounting/ERP software (Spectrum; QuickBooks)

Detail-focused, discreet, and self-directed

Experience in engineering, EPC, or energy construction environments, preferred

Familiarity with database tools or BI dashboards, preferred

Must be a U.S. Citizen or Permanent Resident

What You'll Get

As a Quanta Services employee, we offer a wide range of benefits to fit your needs.

401(k) with immediate matching and vesting

Fully comprehensive benefits packages; Medical, Dental, Vision

Your choice of PPO, HSA, FSA

Short term and long term benefits

Employee discounts on consumer goods

LI-GR1

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status.We prohibit all @types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.

Apply Here (https://careers-quanta.icims.com/jobs/9468/office-administration---cost-%26-finance-support/job?mode=apply&apply=yes&in_iframe=1&hashed=-336060817)

Connect With Us!

ID2025-9468

CategoryAdministrative

Position TypeFull-Time Regular

LocationUS-TX-Arlington

Workplace TypeOn-Site

Go to Apply

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