Description
Introduction
Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized. Submit your application for the opportunity below:Executive Administrative AssistantMethodist Hospital Northeast
Benefits
Methodist Hospital Northeast, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:
Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
Free counseling services and resources for emotional, physical and financial wellbeing
401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
Employee Stock Purchase Plan with 10% off HCA Healthcare stock
Family support through fertility and family building benefits with Progyny and adoption assistance.
Referral services for child, elder and pet care, home and auto repair, event planning and more
Consumer discounts through Abenity and Consumer Discounts
Retirement readiness, rollover assistance services and preferred banking partnerships
Education assistance (tuition, student loan, certification support, dependent scholarships)
Colleague recognition program
Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
Learn more about Employee Benefits (https://careers.hcahealthcare.com/pages/employee-benefits-and-rewards)
Note: Eligibility for benefits may vary by location.
We are seeking an Executive Administrative Assistant for our team to ensure that we continue to provide all patients with high quality, efficient care. Did you get into our industry for these reasons? We are an amazing team that works hard to support each other and are seeking a phenomenal addition like you who feels patient care is as meaningful as we do. We want you to apply!
Job Summary and Qualifications
The Executive Assistant provides high-level and administrative, clerical and special project support to executives of the organization, their management teams and Board.
Essential Job Functions:
Screens telephone calls and visitors, uses discretion and judgment in ascertaining who can be redirected to subordinate management. Provides information to callers, which requires comprehensive knowledge of company policies, practices, and operations.
Opens and reviews all mail directed to executive. Composes responses to routine inquiries, delegates items to subordinate managers when appropriate. Transcribes, and @types confidential correspondence, memos, minutes of meetings and other materials or documents.
Prepares variety of highly confidential, specialized and recurrent reports using word processing, spreadsheet, database and /or presentation software.
Manages special projects as assigned. Plans and delegates assignments, conducts research, gathers and compiles information for presentation, may prepare reports.
Performs broad range of administrative details of confidential nature, to aid executive, that require initiative and judgment to make independent decisions.
Maintains executive's calendar, arranges meetings, conferences and appointments without clearance. Makes travel arrangements including transportation, lodging, and itinerary.
Provides administrative support for Board and Committee Agenda process to include: maintenance of corporate documentation for regulatory and legal review; coordination of meetings, agenda and reports; acts as minute-taker; responsible for meeting set-up, including catering for venue; and general support of Board members' contacts and training.
Additional Job Functions:
Follows up on all assignments delegated to others as to status, completion, etc.
Maintains paper and electronic confidential files, fiscal records, and other documents.
Supports the mission and vision of the Methodist Healthcare System and demonstrates excellent customer service at all times.
Understands and is committed to helping the Methodist Healthcare System and its associated facilities achieve its goals.
Must learn and comply with System and facility safety policies and rules; must use appropriate safety equipment and procedures at all times; must immediately report all unsafe conditions to supervisors; must be familiar with all safety features of equipment, tools or materials encompassed by job duties; and must check with supervisors (prior to job performance) if there is a question as to the safe procedure to be used for any job function.
Adheres to the MHS Code of Conduct and demonstrates ethical behavior as expected by our patients, colleagues and the community. Understands the personal obligation to report any activity that appears to violate applicable laws, rules regulations or the Code of Conduct itself.
Completes other duties as assigned. Methodist Excellence (ME) Behavior Standards:
HOW WE OPERATE:
Methodist Healthcare has certain principles and values that guide our actions in everything we do. Whether we are providing service at the bedside, curbside or in a support services role, these are constants.
Values (I-CARE)
Integrity Always do the right thing when no one is looking that is consistent with our Mission and all of our Values.
Compassion We create healing experiences, we cure when we can; escort patients to death's door when we must, but always create healing experiences.
Accountability Acknowledging and assuming the responsibility for my actions and decisions for my role in helping MHS become exceptional.
Respect Treat others how we would want to be treated through a servant's heart.
Excellence Meeting the needs and exceeding expectations of our colleagues, our partners, and internal and external customers through continuous improvement.
Core Competency (our strength) Building Partnerships
Job Dimensions:
Technical / Professional Knowledge: Knowledge of administrative and clerical procedures and systems including word processing, managing files and records, transcription and other office procedures; knowledge of and skill in using Microsoft Office applications; knowledge of business and management principles involved in coordination of people and resources.
Decision Making: Identifying and understanding issues, problems, and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints, and probable consequences.
Managing Work: Effectively managing one's time and resources to ensure that work is completed efficiently. Building Customer Loyalty Effectively meeting customer needs; building productive customer relationships; taking responsibility for customer satisfaction and loyalty.
Building Trust: Interacting with others in a way that gives them confidence in one's intentions and those of the organization.
Initiating Action: Taking prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive.
Quality Orientation: Accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time.
Completes competencies as defined by department/unit and/or clinical specialty area
Required Knowledge, Skill, Abilities and Other Job-Related Characteristics (KSAOs) Minimum Education and Experience:
High School Diploma or GED. College education preferred.
Minimum of 1 year of experience.
Minimum License and Certificates Required:
None
Methodist Hospital Northeast is a 232 bed, full service hospital. We are home to the Joint Replacement Academy. We offer the latest treatment options for knee and hip pain. We house an impressive neurosurgical program. This program offers services from elective spine surgeries to advanced and comprehensive brain and spine care.
We are recognized by the American Heart Association/American Stroke Association as a Certified Primary Stroke Center. We handle patients with urgency. We are acknowledged by the American College of Cardiology as an Accredited Chest Pain Center with Primary PCIa. All complaints are handled crucially. We are identified by the American Nurses Credentialing Center for having a Pathway to Excellence Program. We dedicate resources to our employees. We have received the Mission: Lifeline® Bronze Receiving Quality Achievement Award. This is awarded for implementing specific quality improvements. These measures were outlined by the American Heart Association. The improvements impact the treatment of patients who suffer severe heart attacks. This was outlined by the Texas Award for Performance Excellence. We have been nationally recognized by Leapfrog's Hospital Safety Grade A.
"There is so much good to do in the world and so many different ways to do it."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder
If you find this opportunity compelling, we encourage you to apply for our Executive Administrative Assistant opening. We promptly review all applications. Highly qualified candidates will be directly contacted by a member of our team. We are interviewing apply today!
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
