Administrative Assistant

Robert Half • Villa Park, IL • 13h ago

Description We are looking for a bilingual Administrative Assistant to join a dynamic team in Villa Park, Illinois. This is a Contract to permanent position that offers the opportunity to grow within a supportive and fast-paced environment. The ideal candidate will bring strong organizational skills, excellent customer service abilities, and fluency in both Spanish and English to ensure seamless communication across all responsibilities.

Responsibilities:

Provide exceptional customer service by greeting and assisting clients, both in person and over the phone.

Process monthly payments from merchants and coordinate delivery to the bookkeeper.

Maintain and update client records in both physical and digital formats with a high level of accuracy.

Perform general office duties, including sorting, filing, and organizing documentation.

Manage inbound and outbound calls, ensuring attentive and efficient communication.

Schedule appointments and handle email correspondence to support daily operations.

Utilize Microsoft Office tools, such as Outlook and Word, to prepare and manage various documents.

Adapt to evolving tasks and responsibilities in a small-business environment, demonstrating flexibility and resourcefulness. Requirements - Fluency in both Spanish and English, with the ability to communicate effectively in writing and conversation.

At least 1 year of experience in customer service, office administration, or a related field.

Strong organizational skills and attention to detail to maintain orderly records and workflows.

Proficiency in Microsoft Outlook and Word for managing documentation and correspondence.

Reliability and punctuality, with the ability to adhere to a fixed schedule.

All candidates are required to undergo a check to verify eligibility for the role.

Comfort working in a small-business setting that requires adaptability and multitasking.

Excellent communication skills and a detail-oriented demeanor when interacting with clients and team members. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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