Admin Assistant - Associate

UPMC • Altoona, PA • 12h ago

Join the UPMC Altoona Team! UPMC Altoona is seeking a dedicated Part-Time Administrative Assistant Associate to support the Nurse Admin department. This role offers a balanced schedule, including:

One 8-hour shift (8:00 AM - 4:30 PM)

Two 6-hour shifts (8:00 AM - 2:00 PM)

Mondays are required, but there's flexibility for the remaining days of the week! If you're looking for an opportunity to contribute to a dynamic healthcare environment with adaptable scheduling, this position could be the perfect fit.

Apply today and become part of a team that makes a difference!

Purpose:

Under direct supervision, provides general administrative support to a department or group of professionals.

Responsibilities:

Under direct supervision, provides general administrative support to a department or group of professionals.

Orders office supplies and maintains office equipment.

Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).

Sorts, distributes, prioritizes, and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails on behalf of dept head, writes and sends meeting reminders, forwards emails to the appropriate distribution list on behalf of the department head).

Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.

Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information.

Answers, screens, and routes incoming calls and messages. Responds to routine questions.

Maintains the supervisor's calendar (i.e., schedules meetings and recurring events, reserves large conference rooms, orders food, ensures applicable equipment is available and ready for meetings, and may take meeting minutes).

Greets, screens, and directs visitors to the appropriate staff member.

High School Diploma or GED required.

Up to one year of administrative experience preferred.

Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software.

Ability to use applicable Microsoft Suite products.

Knowledge of business processes and procedures.

Ability to use basic reasoning skills. Licensure, Certifications, and Clearances:

Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran

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