JOB PURPOSE:
Leads and directs the administrative needs of the leader to whom s/he supports as well as three Directors. Forward-thinking and works independently with little to no supervision. S/He demonstrates a high degree of business acumen, sound judgment and discretion in decision-making, problem-solving and project management in a fast-paced, high performance environment. Models a high level of sophistication, confidentiality and integrity due to the highly sensitive nature and/or complexity of the work and associated interactions. S/he acts as a role model to peers fostering teamwork, collaboration, and integration among team members and leaders.
PRINCIPAL ACCOUNTABILITIES:
Provides administrative support to the departments of Accounting and Reporting, Budget, Payroll, and Tax including the invoice submission, purchase orders, approval of time and attendance, mail distribution, filing and maintaining office and kitchen supplies.
Exercises discretion and independent discernment on key issues while assisting the Senior Leader with the execution of daily activities, including handling a complex calendar and related logistics; coordinating travel and processing expense reports
Manages and schedules meetings and appointments, plans participation, provides onsite coordination, technical support, and tracking of action items
Anticipates needs and proactively assembles the appropriate people and resources to solve problems
Manages contacts for the Leader, understands their priorities, and keeps track of communications and needs. Responds promptly to executive queries
Fields incoming requests; exercises strong judgment and discretion with highly confidential information interacting with top-level contacts on highly sensitive information necessitating considerable use of tact, reasoning skills and diplomacy, and communicating and interacting with internal stakeholders and external customers
Leads, drives and executes on various team events, socials, offsite meetings, etc.
Works multi-functionally to ensure communication is efficient and clear between teams
Coordinates logistics for visitors
Prioritizes assignments and tasks with minimal direction and has authority to delegate as appropriate.
Perform a variety of other administrative duties such assisting with projects and presentations as necessary, bulk mailings and budget meeting schedule.
QUALIFICATIONS:
Minimum of an Associate's degree. Bachelor's degree preferred
Advanced secretarial certification is preferred
Minimum of six(6) years of executive administrative experience is required
Must have strong organizational skills and be able to readily shift and adapt to changing priorities and demands
COMPETENCIES:
Must be able to effectively work in a high -volume team environment
Ability to learn new tasks quickly and have excellent problem -solving skills, while meeting daily productivity targets
Must be detail oriented and well organized
Excellent verbal and written communication skills
Individual must be customer and team member focused, must have demonstrated ability to multi-task, and able to work under minimal supervision
Proficiency with Microsoft Office suite (Word, Excel, PowerPoint, Outlook, SharePoint, Teams, etc.) is required
QUALIFICATIONS:
Associate's degree required. Bachelor's degree preferred
Advanced secretarial certification is preferred
Minimum of six(6) years of executive administrative experience is preferred
Must have strong organizational skills and be able to readily shift and adapt to changing priorities and demands
COMPETENCIES:
Must be able to effectively work in a high -volume team environment
Ability to learn new tasks quickly and have excellent problem -solving skills, while meeting daily productivity targets
Must be detail oriented and well organized
Excellent verbal and written communication skills
Individual must be customer and team member focused, must have demonstrated ability to multi-task, and able to work under minimal supervision
Proficiency with Microsoft Office suite (Word, Excel, PowerPoint, Outlook, SharePoint, Teams, etc.) is a must
At Atlantic Health System, our promise to our communities is; Anyone who enters one of our facilities, will receive the highest quality care delivered at the right time, at the right place, and at the right cost. This commitment is also echoed in the respect, development and opportunities we give to our more than 20,000 team members. Headquartered in Morristown, New Jersey, we are one of the leading non-profit health care systems in the nation. Our facilities and sites of care include:
Morristown Medical Center, Morristown, NJ
Overlook Medical Center, Summit, NJ
Newton Medical Center, Newton, NJ
Chilton Medical Center, Pompton Plains, NJ
Hackettstown Medical Center, Hackettstown, NJ
Goryeb Children's Hospital, Morristown, NJ
CentraState Healthcare System, Freehold, NJ
Atlantic Home Care and Hospice
Atlantic Mobile Health
Atlantic Rehabilitation
We also have more than 900 community-based healthcare providers affiliated through Atlantic Medical Group. Atlantic Accountable Care Organization is one of the largest ACOs in the nation, and we are a member of AllSpire Health Partners.
We have received awards and recognition for the services we have provided to our patients, team members and communities. Below are just a few of our accolades:
100 Best Companies to Work For ® and FORTUNE® magazine for 15 years
Best Places to Work in Healthcare - Modern Healthcare
150 Top Places to work in Healthcare - Becker's Healthcare
100 Accountable Care Organizations to Know - Becker's Hospital Review
Best Employers for Workers over 50 - AARP
Gold-Level "Well Workplace": Wellness Council of America (WELCOA)
One of the 100 Best Workplaces for "Millennials" Great Place to Work® and FORTUNE® magazine
One of the 20 Best Workplaces in Health Care: Great Place to Work® and FORTUNE® magazine
Official Health Care Partner of the New York Jets
NJ Sustainable Business
Atlantic Health System offers a competitive and comprehensive Total Rewards package that supports the health, financial security, and well-being of all team members. Offerings vary based on role level (Team Member, Director, Executive). Below is a general summary, with role-specific enhancements highlighted:
Team Member Benefits
Medical, Dental, Vision, Prescription Coverage (22.5 hours per week or above for full-time and part-time team members)
Life & AD&D Insurance.
Short-Term and Long-Term Disability (with options to supplement)
403(b) Retirement Plan: Employer match, additional non-elective contribution
PTO & Paid Sick Leave
Tuition Assistance, Advancement & Academic Advising
Parental, Adoption, Surrogacy Leave
Backup and On-Site Childcare
Well-Being Rewards
Employee Assistance Program (EAP)
Fertility Benefits, Healthy Pregnancy Program
Flexible Spending & Commuter Accounts
Pet, Home & Auto, Identity Theft and Legal Insurance
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Note: In Compliance with the NJ Pay Transparency Act (effective Sunday, June 1, 2025), all job postings will include the hourly wage or salary (or a range), as well as this summary of benefits. Final compensation and benefit eligibility may vary by role and employment status and will be confirmed at the time of offer.
EEO STATEMENT
Atlantic Health System, Inc. is an equal employment opportunity employer and federal contractor or subcontractor and therefore abides by applicable laws to protect applicants and employees from discrimination in hiring, promotion, discharge, pay, fringe benefits, job training, classification, referral, and other aspects of employment, on the basis of race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, citizenship status, disability, age, genetics, or veteran status.
